Title
To authorize and direct the Finance and Management Director to issue a purchase order to Telecom Solution Inc. for the purchase of multiplex equipment for the Division of Fire, to authorize the expenditure of $16,095.60 from the General Permanent Improvement Fund, to authorize the expenditure of $44.40 from the General Fund, and to declare an emergency. ($16,140.00)
Explanation
BACKGROUND:
Need: The Fire Division is in need to purchase multiplex equipment for it's Distance Learning Project; this legislation is to authorize and direct the Finance and Management Director to issue a purchase order to Telecom Solution Inc. for multiplex equipment, as per the terms and conditions of Bid Solicitation #SO027152. General Permanent Improvement funds were approved and transferred via Ordinance #0930-2007 passed 7/19/2007 for Fire Distance Learning purchases.
The Distance Learning Project will equip each fire station with computer workstations to use for remote training programs.
Bid Information/Contract Compliance: Bids were solicited via Solicitation #SO027152 and opened on 11/19/2007, with Telecom Solution Inc., Contract Compliance #351927231 expiring 3/20/2008, submitting the low bid for the multiplex equipment.
Emergency Designation: This legislation is to be declared an emergency measure to ensure that price quotes are held, and also provide a rapid implementation of the Division of Fire's Distance Learning Program.
FISCAL IMPACT:
Budgeted Amount: Funds exist within the General Permanent Improvement Fund specifically for this purchase. An additional $44.40 is needed from the General Fund to complete this expenditure.
Body
WHEREAS, the Fire Division is in need to purchase multiplex equipment for it's Distance Learning project; and
WHEREAS, bids were solicited via the City's Purchasing Office, Solicitation #SO027152, resulting in Telecom Solution Inc. submitting the lowest and best bid; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, in that it is immediately necessary to purchase said equipment so that price quotes are held and a rapid implementation can commence, for the immediate preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Telecom Solution Inc. for the purchase of multiplex equipment for the Division of Fire from the existing as per the terms and conditions of Solicitation #SO027152 bid by the Purchasing Office and opened 11/19/2007.
SECTION 2. That the expenditure of $16,095.60, or so much thereof as may be necessary, be and is hereby authorized from the General Permanent Improvement Fund, Fund 748, Division of Fire 30-04, Object Level One 06, Object Level Three 6649, OCA 748117, Project 340117, and the expediture of $44.40, or so much therefore as may be necessary, be and is hereby authorized from the General Fund, Fund 010, Division of Fire 30-04, Object Level Three 2236, OCA 301549.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.