Explanation
BACKGROUND: The City of Columbus Department of Finance and Management, Office of Construction Management, needs to modify the contract with Williamson Builders, Inc. for the material and technical support for the upgrade of the building fire alarm system signals in conjunction with the One Stop Shop Plat and Plan Review Consolidation Project, 757 Carolyn Avenue. This ordinance will authorize Williamson Builders, Inc. to address the the fire alarm strobes located in the building, which need to be synchronized. Ordinance No. 2219-2006, passed December 13, 2006, authorized the original work. The original ordinance authorized the contruction of a permanent single review location as well as addressing other relational space issues within the One Stop Shop. Upon building inspection of part of this work, it became known that the City will have to replace the building fire alarm signaling devices, and add the appropriate fire alarm system hardware to accomplish this task.
Due to the fact this contractor is presently working in this building and that the fire alarm system signals were not an issue until the project was underway, a modification with Williamson Builders, Inc. is the logical and expeditious option for addressing the systems issues. Therefore, it would not be in the best interests of the City to bid this system upgrade. The price of this work was negotiated between the City and Williamson Builders, Inc. based on current market prices.
Emergency action is necessary in order to properly repair life safety equipment, thereby not delaying the completion of the One Stop Shop Plat and Plan Review Consolidation project.
Williamson Builders, Inc.'s contract compliance number 31-0845485, expiration 10/03/2008.
Fiscal Impact: The total cost of the contract modification authorized by this ordinance is $15,373.26. These funds are available in the Construction Management Capital Improvement Fund. The cost of the original contract, authorized by Ordinance No. 2219-2006, passed December 13, 2006, was $615,120.00. Therefore, the total cost for this contract is $630,493.26.
Title
To authorize the Finance and Management Director to modify a contract on behalf of the Office of Construction Management with Williamson Builders, Inc. for the material and technical support for the upgrade of the building fire alarm systems signals in conjunction with the One Stop Shop Plat and Plan Review Consolidation project, 757 Carolyn Avenue; to authorize the expenditure of $15,373.26 from the Construction Management Capital Improvement Fund; and to declare an emergency. ($15,373.26)
Body
WHEREAS, the Office of Construction Management has a need to modify a contract with Williamson Builders, Inc. for the material and technical support for the upgrade of building fire alarm systems signals in conjunction with the One Stop Shop Plat and Plan Review Consolidation project, 757 Carolyn Avenue, and
WHEREAS, the Office of Construction Management negotiated a price with Williamson Builders, Inc. in accordance with the contract modifications provisions of the Columbus City Codes, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management in that it is immediately necessary to authorize the Finance and Management Director to modify a contract with Williamson Builders, Inc. for the material and technical support for the upgrade of the building fire alarm systems singals in conjunction with the One Stop Shop Plat and Plan Review Consolidation project, 757 Carolyn Avenue, so that proper life safety repairs are conducted in a timely manner and do not cause delays to the project, thereby preserving the public property, health, safety and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify a contract, on behalf of the Office of Construction Management, with Williamson Builders, Inc., for the material and technical support for the upgrade of the building fire alarm systems signals in conjunction with the One Stop Shop Plat and Plan Review Consolidation project.
SECTION 2. That the expenditure of $15,373.26, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $15,373.26
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.