Explanation
Background: Three bids were received and opened by the Purchasing Division on November 15, 2007 as follows: Baker Vehicle Systems, Inc. (Majority) at a unit price of $60,678.00 each for a total of $182,034.00; Century Equipment, Inc. (Majority) at a unit price of $63,647.51 each for a total of $190,942.52; Green Thumb Power Equipment (Majority) at a unit price of $38,700.00 offered John Deere Model 1600T WAM (12 foot width) for a total of $116,100.00 that did not meet the specification for a mower with a 16 foot mowing width.
This ordinance will enable the Director of Finance and Management to purchase three (3) Jacobsen HR-9016 Three Deck Rotary Wide Area Mowers at a cost of $60,678.00 each, from Baker Vehicle Systems, Inc., in accordance with the terms and conditions of formal bid SA002687. These mowers are replacements of similar equipment used in the daily operations by the Parks Maintenance Section of the Recreation and Parks Department.
The Federal Identification Number for Baker Vehicle Systems, Inc. is 34-0690924. Contract compliance expires 04/05/08.
This ordinance is submitted as an emergency to allow equipment to be received in time for the spring mowing season.
Fiscal Impact: Funding for the mowers in the amount of $182,034.00 will come from the Voted Recreation and Parks Bond Fund: Dept. 51; Fund 702; OCA Code 510040; Project 510040; Object Level 6651 and is contingent on 2007 bond fund proceeds.
Title
To authorize and direct the Director of Finance and Management to purchase three (3) Jacobsen Model HR-9016 Three Deck Rotary Wide Area Mowers from Baker Vehicle Systems, Inc. in accordance with the competitive bidding procedures of the Columbus City Code, to authorize the expenditure of $182,034.00 from the Voted Recreation and Parks Bond Fund, and to declare an emergency. ($182,034.00)
Body
WHEREAS, these mowers are used in the daily operations of the Parks Maintenance Section to provide an effective high speed wide area mower on large park areas; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Baker Vehicle Systems, Inc. so that the equipment can be received in time for the spring mowing season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and he is hereby authorized and directed to enter into a purchase order with Baker Vehicle Systems, Inc., for three (3) Jacobsen Model HR-9016 Three Deck Rotary Wide Area Mowers for the Parks Maintenance Section of the Recreation and Parks Department, in accordance with the terms and conditions of Contract Number SA002687.
SECTION 2. That the expenditure of $182,034.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Bond Fund as follows, to pay the cost thereof:
Fund Dept. No. Project No. Object Level 3 OCA Code Amount
702 51-01 510040 6651 510040 $182,034.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.