Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, printers and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2008 and FL001717, with Smart Solutions, Inc., expiration date March 31, 2008, and FL002554, with Pomeroy IT Solutions, expiration date December 31, 2007 (the Purchasing Office is in the process of extending this for one year, prior to the expiration date).
The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. Replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget.
FISCAL IMPACT
Earlier this year, the Department of Technology legislated $632,352.00 with Resource One Computer Systems, Inc. (Ordinance # 0495-2007 and Ordinance # 0967-2007) and $152,830.00 with Smart Solutions, Inc. (Ordinance # 0967-2007) for the purchase of replacement desktop computers, printers, and computer related products and equipment on behalf of various city agencies. This purchase will expend $64,599.08 with Resource One Computer Systems, Inc., Pomeroy IT Solutions and Smart Solutions, Inc. Funds are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $64,599.08.
EMERGENCY DESIGNATION:
Emergency designation is being requested by the various city agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE
311419297 -- Expiration Date: 02/21/2009 Resource One Computer Systems, Inc.
341403269 -- Expiration Date: 05/18/2009 Smart Solutions, Inc.
61-1352158 -- Expiration Date: 10/24/2009 Pomeroy IT Solutions
Title
To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers, printers and computer related products and equipment on behalf of various city agencies from pre-established universal term contracts (UTC's) with Resource One Computer Systems, Inc., Pomeroy IT Solutions and Smart Solutions, Inc.; to authorize the expenditure of $64,599.08 from the Department of Technology Internal Service Fund; and to declare an emergency. ($64,599.08)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement computer equipment; and
WHEREAS, desktop computers, printers and computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, the replacement of these desktop computers, printers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology. The Department of Technology, on behalf of various city agencies, has an immediate need to purchase replacement desktop computers, printers and computer related products and equipment from pre-established universal term contracts (UTC's) with Resource One Computer Systems, Inc., Pomeroy IT Solutions and Smart Solutions, Inc. , thereby protecting the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to purchase replacement desktop computers, printers and computer related products and equipment for the Department of Technology on behalf of various city agencies from pre-established universal term contracts (UTC's) with Resource One Computer Systems, Inc., Pomeroy IT Solutions and Smart Solutions, Inc.
SECTION 2. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 3. That the expenditure of $64,599.08 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $18,684.54 - Mayor's Office (Resource One)
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 400447 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $1,860.12- Education (Smart Solutions and Resource One)
Division 47-01 -- Fund 514 -- Subfund 010 -- OCA Code 500147 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $9,054.42 - Health (Resource One)
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $10,000.00 - End User Computing (Pomeroy IT Solutions)
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $10,000.00 - End User Computing (Resource One)
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 472411 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $10,000.00 - End User Computing (Smart Solutions)
Division 47-02 -- Fund 514 -- Subfund 001 -- OCA Code 286021 -- OBJ Level 1 02 -- OBJ Level 03 2193 -- Amount $5,000.00 - Geograhical Information Systems (GIS) (Smart Solutions)
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.