City of Columbus - File #: 2068-2007

• File #: 2068-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/28/2007
• In control: Administration Committee
• On agenda: 12/10/2007
• Final action: 12/13/2007
• Title: To authorize the Director of the Department of Technology to extend the agreement with Oracle Corporation to provide computer programming software maintenance on the SPL/WAM system, on behalf of the Department of Public Utilities; to authorize the expenditure of $56,650.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($56,650.00)

Date	Ver.	Action By	Action	Result
12/13/2007	1	ACTING CITY CLERK	Attest
12/12/2007	1	MAYOR	Signed
12/10/2007	1	Columbus City Council	Approved	Pass
12/10/2007	1	COUNCIL PRESIDENT	Signed
11/30/2007	1	CITY AUDITOR	Reviewed and Approved
11/30/2007	1	Technology Drafter	Sent for Approval
11/30/2007	1	CITY ATTORNEY	Reviewed and Approved
11/30/2007	1	Technology Drafter	Sent to Clerk's Office for Council
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	Technology Reviewer	Reviewed and Approved
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	EBOCO Reviewer	Sent for Approval
11/29/2007	1	ODI DIRECTOR	Reviewed and Approved
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	Utilities Reviewer	Sent for Approval
11/29/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
11/29/2007	1	Utilities Reviewer	Reviewed and Approved
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	Finance Reviewer	Reviewed and Approved
11/29/2007	1	Finance Reviewer	Reviewed and Approved
11/29/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/29/2007	1	Technology Drafter	Sent for Approval
11/29/2007	1	Auditor Reviewer	Reviewed and Approved

Explanation

BACKGROUND
The Department of Technology (DoT) on behalf of the Department of Public Utilities has a need to extend the Oracle Service Contract # 2164456 with the Oracle Corporation. This agreement provides computer programming software maintenance on the SPL/WAM system. This agreement obligates the vendor (Oracle) to provide upgrades, new releases, and to maintain the work request and asset management system software licensed to the Department of Public Utilities in 2003. The current contract was established by the Department of Public Utilities in 2003 and is modified each year to establish annual funds.

The DoT assumed operations and maintenance (O&M) responsibilities for this system on the customer's behalf in Fiscal Year 2007. It is best to continue with these services in order to provide continuous support to the Department of Public Utilities to insure the required maintenance of their infrastructure assets and to maximize the efficiency of their work efforts. The amount of funds needed in the renewal of this maintenance contract is $56,650.00. This agreement covers a twelve month period through October 31, 2008.

Without the agreement, the Department of Public Utilities will not benefit from new functionality provided through enhancements to the software nor will it receive bug fixes, system performance improvements and technical support in the resolution of technical issues. The absence of this support could negatively impact the operation of the three services provided by the Department: supplying potable water, supplying electrical power and the evacuation and treatment of waste water for the citizens of Columbus and the surrounding area.

FISCAL IMPACT
Funds are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $56,650.00.


EMERGENCY DESIGNATION:
Emergency designation is being requested to immediately facilitate this pur...