Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify and increase a contract with Messer Construction Company in the amount of $65,000.00 for construction of the new fleet maintenance facility. Ordinance 1408-2006 passed Council on July 31, 2006, and authorized the Fleet Management Division to enter into a contract with Messer Construction Company in the amount of $25,527,000 based upon formal bids received on July 13, 2006. The new fleet facility began construction in September 2006 and was originally anticipated to be completed by the end of December 2007. Due to wet weather in early fall 2006, the construction completion date was pushed back until the end of January 2008. The wet weather also caused additional clay soil to be imported to the site, which was used to stabilize the sub-base so the building foundations and flooring could be constructed. The wet soil conditions as well as other construction change orders, will result in the project contingency of $900,000 being exceeded. Therefore, this modification of $65,000 is necessary to complete the project. This is the first modification that increases the construction contract with Messer Construction Company. The modification pricing was negotiated by the Fleet Management Division and the construction manager for the project, Smoot Construction. Unit prices and labor rates are based upon costs for materials as well as prevailing wages for construction labor rates.
Emergency action is requested in order to keep the project completion on schedule.
Fiscal Impact: The Fleet Management Division budgeted $400,000 in the 2007 Capital Improvements Budget for furniture and completion of the new fleet maintenance facility. This ordinance authorizes an expenditure of $65,000.00 to modify the construction contract with Messer Construction Company. The original contract with Messer Construction Company was $25,527,000. The total contract amount after this modification will be $25,592,000.00.
Messer Construction Company CC# 310740877, Expiration July 18, 2008.
Title
To authorize the Finance and Management Director to modify a contract with Messer Construction Company for construction of the new fleet maintenance facility, to authorize the expenditure of $65,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($65,000.00)
Body
WHEREAS, the Fleet Management Division has a contract with Messer Construction Company for construction of the new fleet maintenance facility project at 4211 Groves Road, and
WHEREAS, due to wet weather in the Fall 2006 and various construction change orders, there is a need to increase the construction contract amount with Messer Construction Company, and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to increase a contract with Messer Construction Company in order to complete the construction of the new fleet maintenance facility by the end of January 2008, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to increase a contract with Messer Construction Company for construction of the new fleet maintenance facility for the Fleet Management Division.
SECTION 2. That the expenditure of $65,000.00, or so much thereof that may be necessary, is hereby authorized and approved as follows:
Division: 45-05
Fund: 513
Sub-Fund: 002
Project: 550001
OCA Code: 645455
Object Level 1: 06
Object Level 3: 6604
Amount: $65,000.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.