Explanation
BACKGROUND: For the option to purchase Refurbished Alternators and Starters for Fleet Management. The term of the proposed option contracts would be two (2) years through February 28, 2010 with the right to extend for one year. The Purchasing Office opened formal bids on November 8, 2007.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 ( SA002668. Six (6) bids were solicited. Two (2) bids were received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidders:
Hite Parts Exchange, Inc. / Primary CC#314364663 (Expires 11-28-09)
NAPA Auto Parts / Secondary CC#580254510 (Expires 03-03-08)
Total Estimated Annual Expenditure of $36,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Account. Fleet Management will be required to obtain approval to expend from their appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into two (2) contracts for the option to purchase Refurbished Alternators and Starters with Hite Parts Exchange, Inc. and NAPA Auto Parts to authorize the expenditure of two (2) dollars to establish the contracts from the Purchasing/UTC Fund, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 8, 2007 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the us...
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