Explanation
1.BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into contract for HVAC Maintenance Services, FEM Project No. 1503.2, for the Division of Sewerage and Drainage. This contract was bid on December 12, 2007, and is proposed as a multi-year contract with incremental funding, approximately annually, as stated in the Bidding Documents.
B. Procurement History. This procurement has been conducted in accordance with the requirements for competitive sealed bidding in Section 329, Columbus City Codes, 1959. An Invitation For Bidders (IFB) was published electronically and in the "City Bulletin" on November 3 and 10, 2007. A required Pre-Bid Meeting was held on November 28, 2007. Two sets of Bidding Documents were obtained by prospective Bidders, and three Bids were received on December 12, 2007, as follows:
Entity Base Bid Amount
Cornerstone Maintenance Services Ltd. $123,823.68
Kirk Williams Mechanical Services $308,255.70
General Temperature Control $178,525.00
The bids have been reviewed, and found to be free of material defects.
C. Recommended Contract Award. The bid of Cornerstone Maintenance Services Ltd.appears to be free of substantive defects. This bid is within the budget, and has also been tendered by an entity which has previously performed satisfactory work of this class for the Division. Award is recommended to Cornerstone Maintenance Services Ltd. of Columbus, Ohio, who is the lowest Responsive and Responsible and Best Bidder.
D. Contract Compliance No.: 010852059 (MAJ). Expires 11-21-09
E. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT: The FY2008 Budget allocates sufficient funds for this contract. Amounts appropriated for this purpose in recent years are as follows:
FY Amount
2004 $110,000.00
2005 $108,000.00
2006 $89,000.00
3. PROJECT LOCATION:
This project involves the Division's waste water treatment facilities: The Jackson Pike and Southerly Wastewater Treatment Plants and the Compost Facility.
Title
To authorize the Director of Public Utilities to contract with Cornerstone Maintenance Services Ltd. for HVAC Maintenance Services, for the Division of Sewerage and Drainage; and to authorize the expenditure of $123,823.68 from the Sewerage System Operating Fund ($123,823.68).
Body
WHEREAS, bids for HVAC Maintenance Services for the Division of Sewerage and Drainage were received by the Director of Public Utilities on December 12, 2007; and
WHEREAS, the bids received have now been reviewed and a recommendation for award has been made; and
WHEREAS, it is necessary to authorize the Director of Public Utilities to enter into contract with Cornerstone Maintenance Services Ltd. for HVAC Maintenance Services, in order to provide for the proper maintenance of operational facilities of the Division of Sewerage and Drainage; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to contract with Cornerstone Maintenance Services Ltd., 2620 Adda Ave Columbus, OH 43231, for HVAC Maintenance Services for the Division of Sewerage and Drainage, in accordance with the terms and conditions as shown in the contract on file in the office of the Division of Sewerage and Drainage.
Section 2. That the said firm shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 3. That the expenditure of $123,823.68, or as much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund 650, Department 60-05, to pay the cost of this contract, as follows:
OCA Code Object Level Three Amount
605030 3374 $43,669.94
605063 3374 $45,481.85
605899 3374 $22,059.74
605378 3374 $12,612.15
Total - $123,823.68
Section 4. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.