Explanation
Background: This ordinance authorizes the Finance and Management Director to modify and increase a professional services contract (EL007349) with Resource International, Inc. (RII) for the Tier I Delineation begun in 2007. The Fleet Management Division discovered a leak in an underground fuel line at the Short Street fuel facility in December 2005. The State of Ohio Bureau of Underground Storage Tank Regulations (BUSTR) required a Tier I Evaluation of the entire fuel island site.
Following an informal bid process, the Fleet Management Division entered into a contract with Resource International, Inc. (RII) for the evaluation, which was completed in December 2006. Due to the test results from the evaluation of the site, BUSTR required a Tier I Delineation to be completed by the same firm that conducted the original evaluation. Therefore, Resource International conducted the delineation per a contract authorized by Ordinance Number 0725-2007, passed May 24, 2007, at a cost of $21,940.00. It was determined in the latest delineation testing that additional drilling sites are necessary at an additional cost of $8,800.00 in order to determine the extent of any possible soil contamination.
Therefore, the Fleet Management Division is requesting waiver of competitive bids to have RII conduct the continuation of the delineation. RII was selected for the original site evaluation as the lowest and best bid based upon informal quotes received in 2006. (The other quotes were submitted by Burgess & Niple and ATS Chester).
Fiscal Impact: This ordinance authorizes an expenditure of $8,800.00. The original contract with RII for the Tier I Delineation based upon informal quotes in December 2006 was in the amount of $15,000.00. The resulting delineation contract with RII was for $21,940.00. It is now necessary to increase and modify the contract with RII for additional delineation services at the Short Street location by $8,800.00. The total delineation contract amount after this modification will be $30,740.00. The Fleet Management Division has sufficient funds in the 2008 operating budget and RII has agreed to complete the delineation for an amount of up to $8,800.00.
Resource International, Inc. Contract Compliance Number is 31-0669793, expiration date 07/29/2008. This firm is a certified female business enterprise (FBE).
Emergency action is being requested so that the Tier I Delineation can be completed and the Fleet Management Division can respond to BUSTR by the end of the March 2008 deadline.
Title
To authorize the Finance and Management Director to modify and increase a professional services contract with Resource International, Incorporated, for Tier I Delineation services for the Fleet Management Division; to authorize the expenditure of $8,800.00 or so much thereof as may be needed from the Fleet Management Services fund; to waive the competitive bidding requirements of the Columbus City Codes, and to declare an emergency. ($8,800.00)
Body
WHEREAS, the Fleet Management Division discovered a leak in an underground fuel line at the Short Street fuel island in December 2005; and
WHEREAS, the Bureau of Underground Storage Tank Regulations (BUSTR) required a Tier I Evaluation of the site; and
WHEREAS, Resource International, Inc. completed the Tier I Evaluation, and
WHEREAS, BUSTR required further site delineation to be completed by the end March 2008; and
WHEREAS, a Tier I Delineation needs to completed by the same firm that conducted the original Tier I Evaluation; and
WHEREAS, Contract No. EL007649 authorized the expenditure of $21,940.00 to Resource International, Inc. (RII) to provide a Tier I Delineation; and,
WHEREAS, additional work is needed to complete the Tier I Delineation; and,
WHEREAS, it is in the best interest of the City of Columbus to waive the competitive bidding requirements of the Columbus City Codes; and
WHEREAS, Resource International, Inc. has agreed to provide the completion of the Tier I Delineation services for an amount of up to $8,800.00; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with Resource International, Inc. for services to be completed by the end of March 2008 deadline, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY COLUMBUS:
SECTION 1. That the Director of Finance and Management is hereby authorized to modify and increase a professional services contract with Resource International, Incorporated, for a Tier I Delineation of the Short Street fuel island area.
SECTION 2. That the sum of $8,800.00, or so much thereof as may be needed, is hereby authorized to be expended from the Fleet Management Services Fund 513, Department 45-05, Object Level One Code 03, Object Level Three Code 3336 and OCA Code 451206 to pay the cost thereof.
SECTION 3. That the Council finds it in the best interest of the City of Columbus to waive requirements of competitive bidding for a Tier 1 Delineation of an underground fuel leak at the Short Street fuel facility and does hereby waive provisions of Section 329.11 of the Columbus City Codes.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.