Explanation
The Refuse Collection Division advertised and solicited competitive bids for Truck Washing Services in accordance with Section 329.06 and opened them on June 5, 2007. This service is used to keep Refuse Collection Division vehicles clean and minimize the fire hazard from debris. One bid was received by TNT Powerwash, Inc., cc# 920184358 expiring 04/09/2008 (MAJ).
The term of the original contract, approved by ordinance 1062-2007, is through July 31, 2008, with the option to extend the contract up to two (2) additional years. The Division and TNT Powerwash, Inc. have agreed to extend the contract through and including July 31, 2009.
The Division is in need of additional truck cleaning services to clean debris from around the transmission area of select trucks. This service need was not included in the original bid specifications. The Division and TNT Powerwash have agreed to a per piece price of $70.00 for additional cleaning services not included in the original contract. It is manifestly impractical to bid this service because the cleaning of this area of the truck is intricately tied to the general cleaning of the truck and requires the same cleaning equipment that is already on site for TNT Powerwash. Additionally, one vendor reduces liability should an issue arise.
This legislation authorizes the Public Service Director to modify this agreement with TNT Powerwash by extending the contract through and including July 31, 2009; modifying the agreement to provide for additional cleaning services; and increasing the amount of the contract to a total amount not to exceed of $87,333.00. This legislation also authorizes the expenditure of $61,973.00 or so much thereof as may be necessary to pay for the expenses related to this contract for 2008.
Emergency action is requested to ensure an uninterrupted supply of service.
Fiscal Impact: Funds in the amount of $25,360.00 were established in 2007 for six months of service. Funds for this expenditure are budgeted and available in the 2008 Refuse Collection General Fund Budget.
Title
To authorize the Public Service Director to modify and extend a refuse vehicle truck washing contract with TNT Powerwash; to authorize the expenditure of $61,973.00 from the General Fund; and to declare an emergency. ($61,973.00)
Body
WHEREAS, the Refuse Collection Division advertised and solicited formal bids for Truck Washing Services and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this service is used to keep Refuse Collection Division vehicles clean and minimize the fire hazard from debris; and
WHEREAS, the Refuse Collection Division desires to modify and extend an existing contract with TNT Powerwash to continue truck washing services through February 28, 2009; and
WHEREAS, the expenditure of $61,973.00 or so much thereof as may be necessary to pay for the expenses related to this contract for 2008 must be authorized; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Refuse in that it is immediately necessary to enter into a contract for Truck Washing Services to ensure an uninterrupted supply of service, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to modify and extend the agreement with the TNT Powerwash or their designee relative to the Refuse Collection Division.
SECTION 2. That for the purpose of paying for Truck Washing Services for the Refuse Collection Division, the Public Service Director be and hereby is authorized to expend $61,973.00 or so much thereof as may be needed from Fund 010, the General Fund, Department No. 59-02, Refuse Collection Division, Object Level One Code 03, Object Level Three Code 3373 and OCA Code 593566.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.