City of Columbus - File #: 0136-2008

• File #: 0136-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/15/2008
• In control: Public Service & Transportation Committee
• On agenda: 2/25/2008
• Final action: 2/28/2008
• Title: To authorize the Public Service Director to establish an encumbrance of 14,200,000 to pay 2008 refuse tipping fees to the Solid Waste Authority of Central Ohio (SWACO) for the Refuse Collection Division pursuant to an existing lease agreement; to establish encumbrances for 2008 tire disposal, C&D material disposal, and for processing of recyclables; to authorize the expenditure of $14,250,000.00 or so much thereof as may be necessary from the Special Income Tax Fund; to waive the competitive bidding requirements of the Columbus City Code due to our longstanding contractual agreement with SWACO; and to declare an emergency. ($14,250,000.00)

Date	Ver.	Action By	Action	Result
2/28/2008	1	CITY CLERK	Attest
2/27/2008	1	MAYOR	Signed
2/25/2008	1	Columbus City Council	Approved	Pass
2/25/2008	1	COUNCIL PRESIDENT	Signed
2/7/2008	1	CITY ATTORNEY	Reviewed and Approved
2/7/2008	1	Service Reviewer	Sent to Clerk's Office for Council
2/6/2008	1	Auditor Reviewer	Reviewed and Approved
2/6/2008	1	CITY AUDITOR	Reviewed and Approved
2/6/2008	1	Service Reviewer	Sent for Approval
2/6/2008	1	EBOCO Reviewer	Reviewed and Approved
2/6/2008	1	ODI DIRECTOR	Reviewed and Approved
2/6/2008	1	SERVICE DIRECTOR	Reviewed and Approved
2/5/2008	1	FINANCE DIRECTOR	Reviewed and Approved
2/5/2008	1	Service Reviewer	Sent for Approval
2/4/2008	1	Finance Reviewer	Reviewed and Approved
1/31/2008	1	Finance Reviewer	Reviewed and Approved
1/25/2008	1	SERVICE DIRECTOR	Reviewed and Approved
1/16/2008	1	Service Reviewer	Reviewed and Approved
1/15/2008	1	Service Drafter	Sent for Approval

Explanation

This legislation authorizes the Public Service Director to establish an encumbrance within the Special Income Tax Fund to pay 2008 waste disposal tipping fees for the Refuse Collection Division. This expense is necessary to safely and contractually dispose of the waste collected by the Division in the course of pursuing its mission by providing residential refuse collection services to over 327,000 households weekly.

The Finance Department has determined that $14,250,000.00 should be adequate for this purpose. This number is based on estimated waste stream of 351,250 tons in 2008. Actual tonnage is ultimately dependent on variables such as the weather and the actual number of households collected that cannot be specifically calculated at this time. If necessary, additional legislation will be submitted to increase this at a later date. Previous years' actual tipping fee expenditures totaled $11,057,297.07 (2005), $11,943,315.38 (2006), and $12,989,226.07 (2007). Tipping fee rates are determined by SWACO's established rate setting process.

Also, pursuant to the ninth (9th) modification to the Agreement between the City and SWACO, part of the tipping fees will help fund the expansion of the drop-off recycling program.

Formal competitive bidding requirements must be waived for SWACO because waste disposal services, other than those provided by SWACO, are available in the marketplace; however the City is bound by contract to tip household waste at SWACO facilities. The Division will seek bids for waste stream disposal services not provided by SWACO: tire disposal, Construction and Demolition (C&D) material disposal, and processing of recyclables.

This 2008 expense is budgeted within the Special Income Tax Fund.

Emergency action is requested to avoid delays of payment to SWACO that could result in the City incurring interest penalties as specified within the Agreement between the City and SWACO.

Title

To authorize the ...