Explanation
This legislation modifies the existing contract with DLZ Ohio, Incorporated, for design of the Main Street Bridge over the Scioto River in the amount of $599,763.00.
The Main Street Bridge is being designed as a community landmark that will safely serve motorists and pedestrians for generations to come while providing a necessary connection to Franklinton.
The current design contract amount is $7,714,762.00. The total contract amount including this modification is $8,314,525.00. This contract modification allows the design consultant to provide construction phase services. The cost associated with the modification was established after negotiation with the design consultant on the engineering required and the timeframe necessary for these efforts. It is in the City's best interest to continue this work with the established design team because of their current knowledge of the project and the uniqueness of this type of structure.
The contractor for this project is Kokosing Construction Company, and the project is being managed by the Ohio Department of Transportation. The City of Columbus engaged the design consultant, and is responsible for all costs associated with the design contract. The current design contract included $683,700.00, out of the estimated $1,174,905.00 for construction related services. Since the beginning of the construction phase, the design consultant has put in additional effort that was not originally anticipated, but was required. This additional effort amounts to an additional $114,934.00. The costs for the additional efforts have been slightly offset by savings in other areas, and currently amount to an additional $87,646.00 over the original estimated cost.
Since this was a multi-year project, this additional money has not been needed until this time.
DLZ Ohio's contract compliance number is 31-1268980; this expires April 16, 2009.
Fiscal Impact: The Transportation Division is funding this contract modification in the amount of $599,763.00. This ordinance authorizes the contract modification and expenditure from Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund. Funding of this modification is available due to encumbrance cancellations from completed projects.
Emergency action is requested to allow the design consultant to continue to respond to questions from the contractor during construction.
Title
To amend the 2007 C.I.B., to authorize the transfer of funds within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the expenditure of $599,763.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Public Service Director to modify and increase an existing contract with DLZ Ohio, Incorporated, to provide for construction phase services for the Main Street Bridge over the Scioto River project for the Transportation Division; and to declare an emergency. ($599,763.00)
Body
WHEREAS, the contract between the Transportation Division and DLZ Ohio, Incorporated, for the design of the Main Street bridge was originally authorized by Ordinance 0424-2001, approved by Council on March 19, 2001, executed April 25, 2001 and approved by the City Attorney on April 26, 2001; and
WHEREAS, it is necessary to modify this contract to continue to provide for construction phase services by the original design consultant; and
WHEREAS, the Transportation Division's portion of the funding for this contract modification is available in the Voted 1995, 1999, 2004 Streets and Highways Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that the contract should be modified and increased immediately to allow the design consultant to answer questions and approve shop drawings in order to avoid delays which would increase the cost of construction, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530050 / Clintonville - Matching Funds (Carryover) / $91,790.00 (Carryover) / $84,973.00 (Carryover) / $176,763.00 (Carryover)
530086 / Miscellaneous Intersection Improvements (Carryover) / $0.00 (Carryover) / $182.00 (Carryover) / $182.00 (Carryover)
530103 / Arterial Street Rehab. (Carryover) / $2,171,886.00 (Carryover) / $272,000.00 (Carryover) / $2,443,886.00 (Carryover)
530161 / Roadway Improvements (Carryover) / $5,943,106.00 (Carryover) / $1.00 (Carryover) / $5,943,107.00 (Carryover)
530208 / Federal/State Match (Carryover) / $728,262.00 (Carryover) / $94,842.00 (Carryover) / $823,104.00 (Carryover)
540011 / Raised Pavement Markers (Carryover) / $135,672.00 (Carryover) / $464.00 (Carryover) / $136,136.00 (Carryover)
590105 / Pedestrian Safety Improvements (Carryover) / $2,680,571.00 (Carryover) / $42,876.00 (Carryover) / $2,723,447.00 (Carryover)
590110 / McKinley Avenue (Carryover) / $9,877.00 (Carryover) / $296,000.00 (Carryover) / $305,877.00 (Carryover)
590130 / Facilities (Carryover) / $337,684.00 (Carryover) / $33.00 (Carryover) / $337,717.00 (Carryover)
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended to provide funding for this contract modification as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530103 / Arterial Street Rehab. (Carryover) / $2,443,886.00 (Carryover) / ($272,000.00) (Carryover) / $2,171,886.00 (Carryover)
590110 / McKinley Avenue (Carryover) / $305,877.00 (Carryover) / ($296,000.00) (Carryover) / $9,877.00 (Carryover)
530086 / Miscellaneous Intersection Improvements (Carryover) / $182.00 (Carryover) / ($182.00) (Carryover) / $0.00 (Carryover)
530161 / Roadway Improvements (Carryover) / $5,943,107.00 (Carryover) / ($1.00) (Carryover) / $5,943,106.00 (Carryover)
530208 / Federal/State Match (Carryover) / $823,104.00 (Carryover) / ($31,581.00) (Carryover) / $791,524.00 (Carryover)
530301 / City Bridge Rehabilitation (Carryover) / $1,326,518.00 (Carryover) / $599,764.00 (Carryover) / $1,926,282.00 (Carryover)
SECTION 3. That the City Auditor be and hereby is authorized to transfer $599,763.00 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530103 / Arterial Street Rehab. / 06/6600 / 644385 / $272,000.00
590110 / McKinley Avenue / 06/6600 / 644385 / $296,000.00
530086 / Miscellaneous Intersection Improvements / 06/6600 / 644385 / $181.75
530161 / Roadway Improvements / 06/6600 / 644385 / $0.90
530208 / Federal/State Match / 06/6600 / 644385 / $31,580.35
Total Transfer From: $599,763.00
TRANSFER TO
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530301 / City Bridge Rehabilitation / 06/6600 / 644385 / $599,763.00
Total Transfer To: $599,763.00
SECTION 4. That the sum of 599,763.00, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level 01/03 Code 06/6682, OCA Code 644385 and Project 530301.
SECTION 5. That the Public Service Director be and hereby is authorized to modify and increase Contract EA029453 with DLZ Ohio, Incorporated, 6121 Huntley Road, Columbus, Ohio 43229 by $599,763.00 for additional design work for the Main Street Bridge project.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.