Explanation
Background: It is the Transportation Division's responsibility to repair and maintain the public rights-of-way throughout the City of Columbus. The needed repair to various curbs, sidewalks, drainage concerns, roadway patching, ADA curb ramps and other routine maintenance concerns will enhance neighborhood appearance, provide better drainage of storm water, and maintain a structurally sound roadway. The General Infrastructure Rehabilitation 2008 project involves the replacement or repair of deteriorated and hazardous transportation infrastructure throughout the City of Columbus.
Bids were received by the Transportation Division on November 15, 2007 and the results are as follows:
Contractor Bid Amount Contr. Comply.#(Expiration) Majority/Minority
G & G Cement Contractors $358,007.20 31-0924129 (11/20/08) Majority
Conie Construction Company $450,657.20 31-0800904 (8/2/08) Majority
Decker Construction Co. $482,707.20 31-0983557 (11/26/09) Majority
It is recommended that the contract be awarded to G & G Cement Contractors who submitted the lowest, best and most responsive bid.
Fiscal Impact: The contract amount for this project is $500,000.00 based on the bid documents allowing the City to award a contract for an amount more or less than the amount bid using the unit bid prices. Funds in the amount of $278,293.00 are available within the Street and Highway Improvement Fund and $221,707.00 is available within the Voted 1995, 1999, 2004 Streets and Highways Fund for this project due to encumbrance cancellations of completed projects. This is the first project of this type.
Emergency action is requested in order to keep this project on schedule and meet community commitments.
Title
To amend the 2007 C.I.B.; to authorize the transfer of $121,640.00 within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the appropriation and transfer of $154,878.49 within the Street and Highway Improvement Fund; to authorize the expenditure of $221,707.00 from the Voted 1995, 1999, 2004 Streets and Highways Fund and $278,293.00 from the Street and Highway Improvement Fund; to authorize the Public Service Director to enter into contract with G & G Cement Contractors for the General Infrastructure Rehabilitation 2008 project for the Transportation Division; and to declare an emergency. ($500,000.00)
Body
WHEREAS, the need exists for replacement of deteriorated and damaged miscellaneous roadway items throughout the City of Columbus; and
WHEREAS, bids were received and tabulated on November 15, 2007 for the General Infrastructure Rehabilitation 2008 project; and
WHEREAS, a satisfactory low bid has been received; and
WHEREAS, an emergency exists in the usual daily operation of the Transportation Division in that the contract should be awarded immediately so that the work may begin as soon as possible this construction season, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended due to cancellations as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
540013 / Permanent Pavement Markings (Carryover) / $425,000.00 (Carryover) / $20,976.00 (Carryover) / $445,976.00 (Carryover)
SECTION 2. That the 2007 Capital Improvements Budget established within ordinance 0733-2007 be and hereby is amended to provide funding for this contract as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
540013 / Permanent Pavement Markings (Carryover) / $445,976.00 (Carryover) / ($20,976.00) (Carryover) / $425,000.00 (Carryover)
540011 / Raised Pavement Markers (Carryover) / $136,136.00 (Carryover) / ($464.00) (Carryover) / $135,672.00 (Carryover)
540008 / Sign Upgrade/Street Name Signs (Carryover) / $110,000.00 (Carryover) / ($55.00) (Carryover) / $109,945.00 (Carryover)
530050 / Clintonville - Matching Funds (Carryover) / $176,763.00 (Carryover) / ($84,973.00) (Carryover) / $91,790.00 (Carryover)
530210 / Curb Reconstruction (Carryover) / $2,250,002.00 (Carryover) / $106,468.00 (Carryover) / $2,356,470.00 (Carryover)
SECTION 3. That the City Auditor be and hereby is authorized to transfer $121,640.00 within Fund 704, the 1995, 1999, 2004 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
540013 / Permanent Pavement Markings / 06/6600 / 644385 / $20,975.50
540011 / Raised Pavement Markers / 06/6600 / 644385 / $463.96
540008 / Sign Upgrade/Street Name Signs / 06/6600 / 644385 / $54.38
530050 / Clintonville - Matching Funds / 06/6600 / 644385 / $84,972.16
590109 / Mound/Souder / 06/6600 / 644385 / $15,174.00
Total Transfer From: $121,640.00
TRANSFER TO
project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
530210 / Curb Reconstruction / 06/6600 / 644385 / $121,640.00
Total Transfer To: $121,640.00
SECTION 4. That from the unappropriated monies in the Streets and Highway Improvement Fund, Fund 766, and from the monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $154,878.49 be and hereby is appropriated to the Transportation Division, Dept/Div. No. 59-09, Object Level One Code 06, Object Level Three Code 6600, OCA 642728 and Project 766999.
SECTION 5. That the monies appropriated in the foregoing Section 4 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the Transfer of monies within Fund 766 be authorized as follows:
TRANSFER FROM:
Fund / Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
766 / 766999 / Unallocated Balance / 06/6600 / 642728 / $154,878.49
TRANSFER TO:
Fund / Project # / Project Name / Object Level One/Object Level Three Codes / OCA Codes / Amount
766 / 530161 / Roadway Improvements / 06/6600 / 642728 / $154,878.49
SECTION 7. That for the purpose of paying the cost of the contract, the sum of $500,000.00 or so much thereof as may be needed, is hereby authorized to be expended as follows:
Fund / project # / project / Object Level One/Object Level Three Codes / OCA Code / amount
704 / 530210 / Curb Reconstruction / 06/6631 / 644385 / $221,707.00
766 / 530161 / Roadway Improvements / 06/6631 / 642728 / $278,293.00
SECTION 8. That the Public Service Director be and is hereby authorized to enter into a contract for the General Infrastructure Rehabilitation 2008 project in the amount of $500,000.00 with G & G Cement Contractors, 2849 Switzer Avenue, Columbus, Ohio, 43219, the lowest and best bidder, in accordance with the specifications and plans on file in the office of the City Engineer, which are hereby approved.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 10. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.