Explanation
Background: The Purchasing Division solicited bids for one (1) unit of a Diesel 62 Inch Riding Mower with Snow Removal Machine and Attachments. One (1) bid was received and opened by the Purchasing Division on January 17, 2008. It is the recommendation of the Recreation and Parks Department to award the bid to Century Equipment, Inc. (Majority) in accordance with the terms and conditions of formal bid SA002759. Century Equipment, Inc. offered one (1) Toro Groundmaster Model 7210/30365 with Polar Trac Cab, conversion kit, rotary broom and 60 inch snow blade for a total amount of $36,093.20. The mower is a replacement of a similar type of equipment that is used in the daily operations by the Parks Maintenance Division in our downtown park areas. Additionally, the equipment will be used to assist with snow removal at various downtown City locations in the event of unforseen snow emergencies.
The Federal Identification Number for Century Equipment, Inc. is 34-4478146. Contract compliance expires 03/01/09.
This ordinance is submitted as an emergency in order to take delivery of the equipment in early 2008 for the beginning of the spring mowing season.
Fiscal Impact: Funding for the 62 Inch Riding Mower with Snow Removal Machine and Attachments in the amount of $36,093.20 will come from the Voted Recreation and Parks Bond Fund: Dept. 51; Fund 702; OCA Code 510040; Project 510040; Object Level 6651 and is contingent on 2007 bond fund proceeds.
Title
To authorize the Director of Finance and Management to enter into contract with Century Equipment, Inc. for the purchase of one (1) 62 Inch Riding Mower with Snow Removal Machine and Attachments in accordance with the competitive bidding procedures of the Columbus City Code, to authorize the expenditure of $36,093.20 from the Voted Recreation and Parks Bond Fund, and to declare an emergency. ($36,093.20)
Body
WHEREAS, this equipment will be used in the daily operations of the Parks Maintenance Division for mowing in our downtown park areas; and
WHEREAS, this equipment will be used to assist with snow removal tasks at various locations in the downtown area in the event of unforeseen snow emergencies; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Century Equipment, Inc. so that the equipment can be received in time for the spring mowing season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and he is hereby authorized and directed to enter into a purchase order with Century Equipment, Inc. for the purchase of one (1) 62 Inch Riding Mower with Snow Removal Machine and Attachments for the Parks Maintenance Division of the Recreation and Parks Department, in accordance with the terms and conditions of Competitive Bid Number SA002759.
SECTION 2. That the expenditure of $36,093.20, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Bond Fund as follows, to pay the cost thereof:
Fund Dept. No. Project No. Object Level 3 OCA Code Amount
702 51-01 510040 6651 510040 $36,093.20
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.