Explanation
Background: This legislation authorizes the Finance and Management Director to enter into contract with Premier Office Movers LLC for the Fleet Management Division to provide moving services for the contents of existing Fleet Management facilities to the new facility at 4211 Groves Road. The current facilities include the administrative offices, the automotive, truck, body, tire, boat, and small engine repair shops at Short Street; the repair shop at Greenlawn Avenue, the shop at 25th Avenue, and the motorcycle repair shop at Nationwide Boulevard.
The move is to be conducted incrementally within the first half of 2008. Items to be moved include tool boxes, workbenches, lifts, mechanical diagnostic equipment, storage cabinets, and computers.
Bid #SA002741 was opened on January 10, 2008. Fourteen (14) potential bidders were contacted and four bids were received. Premier Office Movers LLC in the amount of $56,124.00 was the lowest, most responsive, responsible and best bidder.
Status Amount
Premier Office Movers LLC Majority $56,124
Herlihy Moving & Storage Majority $63,700
Continental Office Environments Majority $85,743
Commercial Ward Space Solutions, Inc M1A $102,800
The Fleet Management Division recommends Premier Office Movers, LLC as the lowest, most responsive, responsible , and best bidder.
Premier Office Movers LLC Contract Compliance Number is 74-3059487, expiration date 06/27/2009.
Fiscal Impact: Funds for this contract are available in the Fleet Management Services fund. The cost for this contract is $56,124.00.
Title
To authorize the Finance and Management Director to enter into contract for the Fleet Management Division with Premier Office Movers LLC for moving services to the new Fleet Maintenance Facility; to authorize the expenditure of $56,124.00 from the Fleet Management Services Fund; and to declare an emergency. ($56,124.00)
Body
WHEREAS, the Fleet Management Division needs to move the contents from multiple locations to the new maintenance facility that is now ready for occupancy; and
WHEREAS, the Fleet Management Division received four bids for these services; and
WHEREAS, Premier Office Movers LLC was the lowest, most responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operations of the Fleet Management Division in that it is immediately necessary to authorize the Finance and Management Director to enter into contract for moving services to the new Fleet Maintenance Facility so that the city's fleet can be more efficiently maintained and kept fully functional, thereby preserving the public health, peace, property, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is authorized to enter into contract for the Fleet Management Division with Premier Office Movers LLC for moving of the contents of multiple locations to the new maintenance facility at 4211 Groves Road.
SECTION 2. That the expenditure of $56,124.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows: DIV 45-05 | FUND 513 | OL1 03 | OL3 3336 | OCA 451206 | AMOUNT $56,124.00.
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.