Explanation
BACKGROUND: This ordinance authorizes a planned modification of Contract EL-006954, with Asplundh Tree Expert Co., to provide power line clearance services for the Division of Power and Water.
Amount of additional funds to be expended: $220,000.00
Reasons additional goods/services could not be foreseen: Power line clearance is a tree trimming service that the division continuously needs for proper maintenance of its street lighting and distribution facilities. The contract was established as a two-year contract through March 31, 2009. This modification provides funding for services needed through the remainder of 2008.
Reasons other procurement processes are not used: The existing contract is based upon the lowest responsive and responsible bid received and opened on December 20, 2006. The contract provides for services from April 1, 2007 through March 31, 2009.
How cost of modification was determined: The cost is based upon the estimated needs for 2008 at the rates in the existing contract.
Contract Compliance Number: 231277550, expires 02/01/09
Asplundh Tree Expert Co. is a publicly held company.
FISCAL IMPACT: $220,000 was budgeted in the 2008 Electricity Operating Fund for this expenditure.
2006 encumbrances for this service: $200,000
2007 encumbrances for this service; $275,000
Title
To authorize the Director of Public Utilities to modify an existing contract with Asplundh Tree Expert Co. for power line clearance services for the Division of Power and Water (Power); to authorize the expenditure of $220,000.00 from the Electricity Operating Fund. ($220,000.00)
Body
WHEREAS, power line clearance services are required by the Division of Electricity for maintenance of distribution and street lighting circuits through the term of the existing contract; and
WHEREAS, Contract Number EL006954, with Asplundh Tree Expert Company, was authorized by Ordinance Number 0175-2007, passed April 2, 2007, for power line clearance services from April 1, 2007 through March 31, 2009; and
WHEREAS, it is necessary to modify the existing contract with Asplundh Tree Expert Co. to provide funding for power line clearance services for the daily operation of the Division of Power and Water; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify Contract Number EL006954 with Asplundh Tree Expert Co. for power line clearance services, in the amount of $220,000.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That to pay the cost of the aforesaid contract modification, the expenditure of $220,000.00, or so much thereof as may be needed, is hereby authorized from the Electricity Operating Fund 550, Division No. 60-07, Object Level Three 3375, OCA's as follows:
606764 $195,000
606772 $ 25,000
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.