Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to enter into a custodial services contract with K&M Kleening Service, Inc. at the Fire Training Academy and Fire Administration Building at 3639 and 3675 Parsons Avenue. The contract is for the period March 1, 2008 through February 28, 2009, with four annual renewal options.
Formal proposals were solicited on November 19, 2007, and opened on December 18, 2007. Four firms submitted proposals. (2 MBE*, 1 MBR^).
Mid-American Cleaning Contractors $145,628.00
*K&M Kleening Service, Inc. $154,272.00
^AA Programmed Janitorial & Bldg Maint. $162,223.00
*Dove Building Services, Inc. $208,555.69
It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, K&M Kleening Service, Inc. The apparent low bidder was not selected due to the fact that it left three items blank on the bid sheet. These items were the cost of state unemployment insurance, general liability insurance, and workers compensation insurance.
Emergency action is requested so that custodial services may continue without interruption, thereby ensuring the cleanliness of the buildings.
Fiscal Impact: The Facilities Management Division budgeted $185,775.00 in the 2008 budget for this contract. The cost of this contract is $154,272.00. In 2007, the cost of custodial services for this building was $142,836.00. In 2006, the cost was $112,200.00.
K&M Kleening Service, Inc. Contract Compliance Number 02-0553299, expiration 07/31/2009.
Title
To authorize the Finance and Management Director to contract for the Facilities Management Division with K&M Kleening Service, Inc. for custodial services at the Fire Training Academy and Fire Administration Building at 3639 and 3675 Parsons Avenue; to authorize the expenditure of $154,272.00 from the General Fund, and to declare an emergency. ($154,272.00)
Body
WHEREAS, it is necessary to contract for custodial services at the Fire Training Academy and Fire Administration Building at 3639 and 3675 Parsons Avenue, and
WHEREAS, the Facilities Management Division formally bid for custodial services, and
WHEREAS, it is the recommendation of the Facilities Management Division to award the contract to the most responsive and responsible bidder, K&M Kleening Service, Inc., and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to contract with K&M Kleening Service, Inc. for custodial services at the Fire Training Academy and Fire Administration Building, to ensure the cleanliness of the buildings without interruption, thereby preserving the public health, peace, property, safety, and welfare; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to contract with K&M Kleening Service, Inc. for custodial services at the the Fire Training Academy and Fire Administration Building at 3639 and 3675 Parsons Avenue from March 1, 2008, through February 28, 2009.
SECTION 2. That the expenditure of $154,272.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-07
Fund: 010
OCA Code: 450041
Object Level 1: 03
Object Level 3: 3396
Amount: $154,272.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.