Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc., to purchase portable and mobile radios and associated accessories to enhance the daily activities and to provide safety to those first responders in the Divisions of Police and Fire.
B. Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), Bid #SA001724, and set up a UTC FL002852.
C. Contract Compliance: Motorola, Inc. 361115800
2. FISCAL IMPACT:
A. Public Safety's 2007 Capital Improvement Budget allocated $950,000 to the purchasing of Police and Fire communication equipment. Remaining funds after these radios are purchased will be used to update other communication equipment needed for the City's 800 MHz system.
B. Emergency: A savings of $300 per radio will be realized if a purchase order can be issued by March 7, 2008, and to insure the timely delivery of these radios.
Title
To authorize the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc, to purchase portable and mobile radios and associated accessories for the Divisions of Police and Fire, to authorize the expenditure of $650,000 from the Safety Bond and to declare an emergency.
Body
WHEREAS, the Purchasing Office has set up a UTC FL002852 for the purchase of portable and mobile radios and accessories; and,
WHEREAS, the purchase and maintenance of the Police and Fire Communications system is the responsibility of the Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to purchase portable and mobile radios and associated accessories to enhance the daily activities and to provide safety to those first responders in the Divisions of Police and Fire; and,
WHEREAS, Motorola, Inc., met the Divisions of Police and Fire's operational and functionality needs; and,
WHEREAS, an emergency exists in the daily operations of the Division of Support Services, in that savings of $300 per radio will be realized if a purchase order can be issued by March 7, 2008, and to preserve the public peace; health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Purchasing Office has set up a UTC FL002852 to purchase portable and mobile radios and accessories.
SECTION 2. That the Director of Finance and Management, on behalf of the Division of Support Services, be and is hereby authorized to establish a purchase order with Motorola, Inc. to purchase portable and mobile radios and accessories for the Divisions of Police and Fire from UTC FL002852.
SECTION 3. That this agreement is made in accordance with the provision of Section 329.06(a) of the Columbus City Code.
SECTION 4. That for the purpose stated in Section 1 hereof, the purchase be allowed:
Div. 30-02 | Fund: 701 | Project: 320004 | OCA: 320004 | Obj. Level: 6644 | Amount: $650,000
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.