Explanation
Background: The Purchasing Division solicited bids for SA002758 that included 2 line items. Item (1). requested bids for six (6) Gasoline Powered 60 Inch Cut, Zero Turn Radius Riding Mowers and Item (2). requested bids for one (1) Diesel Powered 60 Inch, Liquid Cooled, Zero Turn Radius Riding Mower. Due to favorable pricing as well as savings on various replacement equipment purchased from 2007 bond fund proceeds, the Parks Maintenance Section was able to purchase one additional unit of Item (1). The Division contacted each of the six (6) vendors who submitted bids on the solicitation. Each vendor agreed to hold their price when the units were increased from six (6) to seven (7) with the exception of the low bidder who actually reduced their price per unit. Therefore, the revised award is for seven (7) Gasoline Powered units. The mowers are all replacement units of similar equipment that are used in the daily operations of the Recreation and Parks Department, Parks Maintenance Division. Eight (8) bid responses were received and opened by the Purchasing Division on January 17, 2008 from the following vendors:
Item 1. Seven (7) Gasoline Powered 60 Inch Cut Zero Turn Radius Riding Mowers
Company Status Unit Price Amount
Franklin Tractor Sales, Inc. Majority $6,875.00 each $48,125.00
Buckeye Power Sales Co., Inc. Majority $6,999.00 each $48,993.00
Buckeye Power Sales Co., Inc. Majority $7,069.30 each $49,485.10
Buckeye Power Sales Co., Inc. Majority $7,192.08 each $50,344.56
Century Equipment, Inc. Majority $7,574.70 each $53,022.90
Green Thumb Power Equipment Majority $7,450.00 each $52,150.00
Hoffman Power Equipment Majority $8,399.20 each $58,794.40
Xenia Power Equipment Majority $9,518.47 each $66,629.29
It is the recommendation of the Recreation and Parks Department to award Item 1 to Franklin Tractor Sales, Inc. (Majority) in accordance with the terms and conditions of formal bid SA002758. Franklin Tractor Sales, Inc. offered seven (7) Hustler Turf Equipment, model Hustler Z mowers for a total amount of $48,125.00.
The Federal Identification Number for Franklin Tractor Sales, Inc. is 31-0678261. Contract compliance expires 08/08/08.
Item 2. One (1) Diesel Powered 60 Inch, Liquid Cooled, Zero Turn Radius Riding Mower.
Company Status Unit Price Amount
Century Equipment, Inc. Majority $10,216.50 each $10,216.50
Green Thumb Power Equipment Majority $10,540.00 each $10,540.00
Buckeye Power Sales Co., Inc. Majority $10,628.24 each $10,628.24
Hoffman Power Equipment Majority $10,639.20 each $10,639.20
Buckeye Power Sales Co., Inc. Majority $10,999.30 each $10,999.30
Xenia Power Equipment Majority $11,562.47 each $11,562.47
It is the recommendation of the Recreation and Parks Department to award Item 2 to Century Equipment, Inc. (Majority) in accordance with the terms and conditions of formal bid SA002758. Century Equipment, Inc. offered one (1) Toro model 74267 Z595-D for a total amount of $10,216.50.
The Federal Identification Number for Century Equipment, Inc. is 34-4478146. Contract compliance expires 03/01/09.
Fiscal Impact: Funding for the seven (7) Hustler Turf Equipment, model Hustler Z mowers and one (1) Toro model 74267 Z595-D for a total amount of $58,341.50 will come from the Voted Recreation and Parks Bond Fund: Dept. 51; Fund 702; OCA Code 510040; Project 510040; Object Level 6651.
Title
To authorize the Director of Finance and Management to enter into contract with Franklin Tractor Sales, Inc. for the purchase of seven (7) Gasoline Powered 60 Inch Cut Zero Turn Radius Riding Mowers and Century Equipment, Inc. for the purchase of one (1) Diesel Powered 60 Inch, Liquid Cooled, Zero Turn Radius Riding Mower in accordance with the competitive bidding procedures of the Columbus City Code, to authorize the expenditure of $58,341.50 from the Voted Recreation and Parks Bond Fund, and to declare an emergency. ($58,341.50)
Body
WHEREAS, this equipment will be used in the daily operations by the Parks Maintenance Division to mow various parkland areas throughout the City; and
WHEREAS, the mowers are all replacement units of similar equipment ; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Franklin Tractor Sales, Inc. and Century Equipment, Inc. so that the equipment can be received in time for the spring mowing season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and he is hereby authorized and directed to enter into a purchase order with Franklin Tractor Sales, Inc. for the purchase of seven (7) Gasoline Powered 60 Inch Cut Zero Turn Radius Riding Mowers and Century Equipment, Inc. for the purchase of one (1) Diesel Powered 60 Inch, Liquid Cooled, Zero Turn Radius Riding Mower Century Equipment, Inc. for the Parks Maintenance Division of the Recreation and Parks Department, in accordance with the terms and conditions of Competitive Bid Number SA002758.
SECTION 2. That the expenditure of $58,341.50, or so much thereof as may be necessary, be and is hereby authorized from the Voted Recreation and Parks Bond Fund as follows, to pay the cost thereof:
Fund Dept. No. Project No. Object Level 3 OCA Code Amount
702 51-01 510040 6651 510040 $58,341.50
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.