Explanation
This legislation authorizes the City Clerk to enter into a contract with Daystar Computer Systems, Inc., for the continued support and maintenance of Legistar, the City's electronic system for creating and submitting legislation.
FISCAL IMPACT: The funding for this contract is fully budgeted within the 2008 operating budget.
Title
To authorize the City Clerk to enter into a contract with Daystar Computer Systems, Inc., for the support and maintenance of Legistar, the City's electronic system for creating and submitting legislation in accordance with the sole source provisions of Section 329.07 of the Columbus City Codes, 1959; to authorize the expenditure of $22,755.00 from the General Fund and to declare an emergency. ($22,755.00)
Body
WHEREAS, the duties of the City Clerk include responsibility for receiving, processing and maintaining all legislation submitted to her office for consideration by City Council, and
WHEREAS, the City Clerk desires to enter into this contract with Daystar Computer Systems, Inc., for the support and maintenance of Legistar, the City's electronic system for creating and submitting legislation and which is used to create and maintain Council Agendas and Journals, the recording Council votes, and assisting in the production of the City Bulletin; and
WHEREAS, entering into the said contract with Daystar will allow the City to continue to receive support and quarterly updates and/or upgrades for the Legistar software application, and
WHEREAS, this Legistar support and maintenance contract between the City and Daystar Computer Systems, Inc. will last for a 12-month period from February 1, 2008 until January 31, 2009, and
WHEREAS, the City Clerk is requesting this agreement to be established in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07, and
WHEREAS, the Legistar software is proprietary and requires unique support and maintenance that is offered by a sole-source provider, Daystar Computer Systems, Inc., and
WHEREAS, an emergency exists in the daily operation of the City Clerk's Office in that it is immediately necessary to enter into a service and maintenance contract with Daystar Computer Systems, Inc. to avoid interruption in services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Clerk be and is hereby authorized to enter into an agreement with Daystar Computer Systems, Inc. for the support and maintenance of Legistar.
SECTION 2. That the sum of $22,755.00 be and hereby is authorized to be expended from City Council, Department 20-01, the General Fund, Fund 010, OCA Code 200105, Object Level One 03, Object Level Three 3336.
SECTION 3. That this service agreement is being established in accordance with the sole source provisions of Section 329.07 of the Columbus City Codes, 1959.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.