Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to renew a contract for the Facilities Management Division with Pad Door Systems for the emergency repair of various doors under the purview of the Facilities Management Division. This extension covers the period from March 1, 2008 through February 28, 2009. The overhead garage door portion of the contract is predominately used to service doors at Fire Division facilities, as well as some overhead doors in five other divisions. The entrance doors portion of the contract includes doors in seven divisions and departments, as well as the Fire Training Academy. There are approximately 300 garage doors and 350 entrance doors covered by the contract. This contract included four one-year renewal options.
The original contract was formally bid and authorized by Ordinance 0193-2007, passed February 27, 2007. This is the first of four renewal options.
Emergency action is requested to ensure door repairs and maintenance at various City facilities continues without interruption.
Fiscal Impact: The Facilities Management Division budgeted $97,849.62 for door repair in the 2008 General Fund Budget. In 2007, the Facilities Management Division spent $96,900.00 for door repairs. In 2006, the Facilities Management Division spent $95,000.00 for door repairs. The Facilities Management Division spent $87,000.00 in 2005. Pad Door Systems Contract Compliance Number 31-1546098, expiration date 12/01/2008.
Title
To authorize the Finance and Management Director to renew a contract for the Facilities Management Division with Pad Door Systems for the maintenance and repair of overhead garage doors and entrance doors, to authorize the expenditure of $97,849.62 from the General Fund, and to declare an emergency. ($97,849.62)
Body
WHEREAS, it is necessary for the Facilities Management Division to renew a contract for the maintenance and repair of overhead doors and man d...
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