Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc. to purchase 200 portable and mobile radios and associated accessories to enhance the daily activities and to provide safety to those first responders within the Metropolitan Statistical Area (MSA).
The City of Columbus, Division of Police, has been awarded $6,219,720 in funding through the FY2007 U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) Technology Grant Program. This is a Central Ohio Data Sharing Initiative program that City of Columbus Mayor Michael B. Coleman and City Council approved for implementation (Ordinance #1607-2007). Part of this grant includes the purchasing of 200 Portable and Mobile Motorola P25, 800 MHz Radios and associated accessories through Motorola, Inc. Remaining funds will be used to purchase standardized hardware/software for mobile laptop computers, a web-based mug shot system, and ancillary interconnect equipment.
B. Bid Information: Sole source has been approved by the COPS Technology Program Office (Grant #2007CKWX0050) and confirmed by Andrew A. Dorr, Assistant Director for Grants Administration, to purchase the 200 Portable and Mobile P25, 800 MHz Radios and associated accessories through Motorola, Inc. The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a), Bid #SA001724, and set up a UTC FL002852.
C. Contract Compliance: Motorola, Inc. 361115800 Expires: April 28, 2008
2. FISCAL IMPACT: Required city cash match of $1,554,930 has been included in Safety's request in the 2008 Capital Improvement Budget. The city match can be met during the three year award period to go with the federal award amount of $4,664,790. Since all purchases will be made with COPS Grant funds, there will be no effect on the financial status of the General Fund.
Emergency Designation: Since there will be a savings of $300 per radio if a purchase order can be issued by March 7, 2008, and to insure the timely delivery of these radios, emergency legislation is requested.
Title
To authorize the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with Motorola, Inc. to purchase portable and mobile radios and associated accessories for those first responders within the MSA, to authorize the expenditure of $1,000,000 from the FY 2007 COPS Grant, and to declare an emergency. ($1,000,000.00)
Body
WHEREAS, the Purchasing Office has set up a UTC FL002852 for the purchase of portable and mobile radios and accessories; and,
WHEREAS, the purchase and maintenance of the Police and Fire Communications system is the responsibility of the Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to purchase portable and mobile radios and associated accessories to enhance the daily activities and to provide safety to those first responders within the MSA; and,
WHEREAS, Motorola, Inc., met the MSA first responders operational and functionality needs; and,
WHEREAS, an emergency exists in the daily operations of the Division of Support Services, Department of Public Safety, in that it is immediately necessary to enter into a contract with Motorola, Inc. for the purchase of radios to ensure timely delivery and cost savings for the preservation of the public, peace; health, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Finance and Management, on behalf of the Division of Support Services, be and is hereby authorized to establish a purchase order with Motorola, Inc. to purchase portable and mobile radios and accessories for those first responders within the MSA from UTC FL002852.
SECTION 2. That the Purchasing Office has set up a UTC FL002852 to purchase portable and mobile radios and accessories.
SECTION 3. That for the purpose stated in Section 1 hereof, the purchase be allowed:
Div. 30-03 | Fund: 220 | Grant Project: 337040 | OCA: 337040 | Obj. Level 3: 6644 | Amount: $1,000,000
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.