Explanation
BACKGROUND:
Need: In 2002, the Division of Police purchased and implemented a computerized Ohio Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS), per Ordinance 2253-01 passed 12/17/01, for offense and complaint/incident reports. As part of the original contract, the Division was provided the option to renew for five (5) additional, one-year annual software support and maintenance terms. Since the fifth and final year of maintenance expired December 31, 2007, a new contract with the existing vendor is immediately required.
Bid Information: Due to the provisions set forth in the contract between Motorola, Inc., formerly known as CRISNET INC., formerly known as MEGG ASSOCIATES and the City of Columbus Division of Police and the proprietary nature of the software, Motorola, Inc. is the only possible supplier of the software support, maintenance and training services. The cost associated with these services was negotiated with the supplier to ensure the best pricing for the City of Columbus and the Division of Police.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Contract Compliance No.: 36-1115800, Expires 03/07/2010
Emergency Designation: Emergency legislation is requested for this ordinance so as to allow for a new software support and maintenance contract to be entered into with Motorola, Inc., in accordance with provisions of Section 329.07(e) (Sole Source) of the Columbus City Codes, 1959.
FISCAL IMPACT:
This software and maintenance contract will be purchased with Justice Assistance Grant & Law Enforcement Seizure Funds. In 2007, the cost of contract modifications/extensions was $184,829.50. In 2005 and 2006, the cost of contract modifications/extensions was $319,081.00 and $178,616.00, respectively. The 2005 modification included funds for an Intelligence module, and a personnel performance and evaluation system. Total cost for maintenance in 2005 was $170,110.00.
Title
To authorize and direct the Public Safety Director to enter into a new Software Support and Maintenance Agreement with Motorola, Inc. formerly CrisNet, Inc. for the existing National Incident Based Reporting System for the Division of Police in accordance with provisions of sole source procurement , to authorize the expenditure of $197,420.00 from Justice Assistance Grant & Law Enforcement Seizure Funds; and to declare an emergency. ($197,420.00)
Body
WHEREAS, the Division of Police purchased and implemented a computerized Ohio Based Reporting System/National Incident Based Reporting System (OIBRS/NIBRS) for offense and complaint/incident reports; and
WHEREAS, the fifth and final year software support and maintenance contract expired December 31, 2007; and
WHEREAS, emergency legislation is needed to enter into a new software support and maintenance contract with Motorola, Inc.; and
WHEREAS, Justice Assistance Grant & Law Enforcement Seizure Funds are needed to purchase software support and maintenance services; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07 (e) (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary for the Division of Police to enter into this contract to ensure continued software support and maintenance contract with Motorola, Inc. for the preservation of public health, peace, property, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Safety Director be and hereby is authorized to enter into contract in the total amount of $197,420.00 to Motorola, Inc. formerly CrisNet for the purchase of software support and maintenance for the Division of Police, Department of Safety.
SECTION 2. That the expenditure of $197,420.00 or so much thereof as may be needed, be and the same is hereby authorized as follows:
DIV 30-03| Fund 220 | OBJ LEV (1 ) 03 | OBJ LEV (3 ) 3372 | OCA 339011 | GRANT# 339011 | $160,000 |
DIV 30-03| Fund 219 | OBJ LEV (1 ) 03 | OBJ LEV (3 ) 3372 | OCA 300988 | | $ 37,420 |
SECTION 3. That said contract shall be awarded in accordance with provisions of Section 329.07e (Sole Source) of the Columbus City Code, 1959.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.