Explanation
1. BACKGROUND:
A. Need:
This legislation authorizes the Director of Public Utilities to enter into a professional engineering services contract with EMH&T, Inc. for purposes of upgrading and improving water, storm, sanitary, and lighting with the River South area. This project's work will include preparation of design reports, construction documents (plans and specifications), and fielding technical questions during construction.
B. Procurement Information:
The basis for selection of the chosen professional engineering services firm: The Division advertised the Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on January 11, 2008 from the CH2M Hill, EMH&T, Inc., MS Consultants, Inc., Stantec, and URS. These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality and feasibility. After careful consideration, the committee recommended that EMH&T, Inc., be selected to provide the engineering services for this study, for which the Director of Public Utilities has concurred.
C. Contract Compliance Number: 31-0685594 (MAJ) (Expires 11/2/2009)
D. Emergency Designation:
The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work. This expediency is justified in order to fulfill the Mayor's initiatives for the 2012 Bicentennial. Construction on this project must start in 2009, so therefore, the engineering contract must be expedited to meet this deadline.
2. FISCAL IMPACT:
This project already has sufficient cash and authority allocated within the Sanitary Sewer Revenue Bonds Fund ($660,513.84), the Water Works Enlargement Voted Bonds Fund ($191,902.69), the 2004 Voted Street Lighting and Electricity Distribution Improvements Fund ($97,673.99), and funds are available within the Voted 1995, 1999, 2004 Streets and Highways Fund ($985,084.64) for the Transportation Division due to cancellation of encumbrances for completed projects, to cover each department's allocated expenditures upon passage of this ordinance.
Title
To amend the 2008 CIB; to authorize the transfer of funds within the Voted 1995, 1999, 2004 Streets and Highways Fund; to authorize the Director of Public Utilities to enter into a professional engineering services contract with EMH&T, Inc., in connection with the River South Phase II Project; to authorize an expenditure of $660,513.84 from the Sanitary Sewer Revenue Bonds Fund for the Division of Sewerage and Drainage; to authorize an expenditure of $191,902.69 from the Water Works Enlargement Voted Bonds Fund for the Division of Power and Water; to authorize the expenditure of $97,673.99 from the 2004 Voted Street Lighting and Electricity Distribution Improvements Fund for the Division of Power and Water; to authorize the expenditure of $985,084.64 from the Voted 1995, 1999, 2004 Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($1,935,175.16)
Body
WHEREAS, an upgrade and improvement of water, storm, sanitary, and lighting functions in the River South area are necessary to meet the Mayor's initiatives for the 2012 Bicentennial; and
WHEREAS, the procurement of the required professional engineering services was conducted in accordance with the Request For Proposals (RFP) Section 329.14, Columbus City Codes, 1959, and the Division's Evaluation Committee reviewed and evaluated five firms who submitted qualified proposals; and
WHEREAS, the Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with EMH&T, Inc., in connection with the River South Phase II Project, and authorize the expenditure of funds as necessary for initiation of the contract; and
WHEREAS, sufficient monies will already be available within the Sanitary Sewer Revenue Bonds Fund, the Water Works Enlargement Voted Bonds Fund, and the 2004 Voted Street Lighting and Electricity Distribution Improvements Fund to cover the aforementioned project expenditure; monies are available within the Voted 1995, 1999, 2004 Streets and Highways Fund due to cancellations of encumbrances from completed projects for the Transportation Division, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into an agreement for professional engineering services with EMH&T, Inc., for the River South Phase II Project, in order to meet the Mayor's initiatives for the 2012 Bicentennial, as well as for the immediate preservation of the public health, peace, property, and safety; Now Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the 2008 Capital Improvement Budget be amended to provide funding from cancelled encumbrances of completed projects as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530104-100000 / Alley Rehabilitation (Carryover) / $48,445.00 (Carryover) / ($48,445.00) (Carryover) / $0.00 (Carryover)
530103-100000 / Arterial Street Rehab (Carryover) / $1,009,587.00 (Carryover) / ($1,023.00) (Carryover) / $1,008,564.00 (Carryover)
530301-100000 / Bridge Rehabilitation (Carryover) / $714,475.00 (Carryover) / ( $19,676.00) (Carryover) / $694,799.00
590130-100000 / Facilities (Carryover) / $1,231,880.00 / ($31,880.00) (Carryover) / $1,200,000 (Carryover)
530208-100000 / Federal/State Match (Carryover) / $191,405.00 (Carryover) / ($72,934.00) (Carryover) / $118,471.00 (Carryover)
590110-100000 / McKinley Avenue (Carryover) / $771.00 (Carryover) / (771.00) (Carryover) / $0 (Carryover)
530086-100000 / Miscellaneous Intersect. Improv. (Carryover) / $3,577,933.00 (Carryover) / ($193,710.00) (Carryover) / $3,384,223.00 (Carryover)
530051-100000 / OSU Community Improv. (Carryover) / $104,778.00 (Carryover) / ($44,778.00) (Carryover) / $60,000.00 (Carryover)
590105-100000 / Pedestrian Safety (Carryover) / $3,597,499.00 (Carryover) / ($98,624.00) (Carryover) / $3,498,875.00
540013-100000 / Permanent Pavement Markings (Carryover) / $610,898.00 (Carryover) / ($110,898.00) (Carryover) / $500,000.00 (Carryover)
540010-100000 / Safety Congestion Improvements (Carryover) / $127.00 (Carryover) / ($127.00) (Carryover) / $0.00 (Carryover)
590128-100000 / Cassady Avenue Improvements (Carryover) / $202,000.00 (Carryover) / ($202,000.00) (Carryover) / $0.00 (Carryover)
540008-100000 / Sign Upgrade/Street Name Signs / $295,111.00 (Carryover) / ($25,111.00) (Carryover) / $270,000.00 Carryover
530161-100000 / Roadway Improvements / $1,011,986.00 (Carryover) / $849,971.00 (Carryover) / $1,861,957.00 (Carryover)
Section 2. That the City Auditor be and hereby is authorized to transfer $849,970.51 within Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund, Department No. 59-09, Transportation Division, as follows:
TRANSFER FROM
project # / project / O.L. 01/03 Codes / OCA Code / amount
530104-100000 / Alley Rehabilitation / 06/6621 / 644385 / $48,444.29
530103-100000 / Arterial Street Rehab / 06/6621 / 644385 / $1,022.34
530301-100000 / Bridge Rehabilitation / 06/6621 / 644385 / $19,675.20
590130-100000 / Facilities / 06/6621 / 644385 / $31,879.23
530208-100000 / Federal/State Match / 06/6621 / 644385 / $72,933.96
590110-100000 / McKinley Avenue / 06/6621 / 644385 / 770.63
530086-100000 / Miscellaneous Intersect. Improv. / 06/6621 / 644385 / $193,709.48
530051-100000 / OSU Community Improv. / 06/6621 / 644385 / $44,777.45
590105-100000 / Pedestrian Safety / 06/6621 / 644385 / $98,623.86
540013-100000 / Permanent Pavement Markings / 06/6621 / 644385 / $110,897.80
540010-100000 / Safety Congestion Improvements / 06/6621 / 644385 / $126.09
590128-100000 / Cassady Avenue Improvements / 06/6621 / 644385 / $202,000.00
540008-100000 / Sign Upgrade/Street Name Signs / 06/6621 / 644385 / $25,110.18
TRANSFER TO
project # / project / O.L. 01/03 Codes / OCA Code / amount
530161-100000 / Roadway Improvements / 06/6621 / 644385 / $849,970.51
Section 3. That the Director of Public Utilities be, and hereby is, authorized to enter into a professional engineering services contract with the EMH&T, Inc., 5500 New Albany Rd., Columbus, OH 43054, in connection with the River South Phase II Project, in accordance, with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 4. That for the purpose of paying the cost of the professional engineering services, the following expenditure, or as much thereof as may be needed, be and the same hereby is authorized from the Sanitary Sewer Revenue Bonds Fund as follows: Division 60-05 | Fund 665 | Proj. Name: Sanitary Sewer Rehabilitation - River South Phase II | Proj. No. 650404 | Object Level Three 6676 | OCA Code 665404 | Amount of $660,513.84.
Section 5. That for the purpose of paying the cost of the professional engineering services, the following expenditure, or as much thereof as may be needed, be and the same hereby is authorized from the Water Works Enlargement Voted Bonds Fund as follows: Division 60-09 | Fund 606 | Proj. Name: Water Main Rehabilitation | Proj. No. 690236 | Object Level Three 6629 | OCA Code 642900 | Amount of $191,902.69.
Section 6. That for the purpose of paying the cost of the professional engineering services, the following expenditure, or as much thereof as may be needed, be and the same hereby is authorized from the 2004 Voted Street Lighting and Electricity Distribution Improvements Fund as follows: Division 60-07 | Fund 553 | Proj. Name: River South - Front Street | Proj. No. 670790 | Object Level Three 6621 | OCA Code 553790 | Amount of $97,673.99.
Section 7. That for the purpose of paying the cost of the professional engineering services, the following expenditure, or as much thereof as may be needed, be and the same hereby is authorized from Fund 704, the Voted 1995, 1999, 2004 Streets and Highways Fund, Transportation Division as follows: Dept.-Division 59-09| Fund 704 | Proj. Name: Roadway Improvements | Proj. No. 530161-100000 | Object Level Three 6621 | OCA Code 644385 | Amount of $985,084.64.
Section 8. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 10. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
Section 11. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.