City of Columbus - File #: 0631-2008

• File #: 0631-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/1/2008
• In control: Safety Committee
• On agenda: 5/12/2008
• Final action: 5/15/2008
• Title: To authorize and direct the Safety Director to enter into a contract with Sagem Morpho, Inc. for one year maintenance for the Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $389,963.56 from the General Fund, and to declare an emergency. ($389,963.56.)

Date	Ver.	Action By	Action	Result
5/15/2008	1	CITY CLERK	Attest
5/14/2008	1	MAYOR	Signed
5/12/2008	1	Columbus City Council	Approved	Pass
5/12/2008	1	COUNCIL PRESIDENT	Signed
4/30/2008	1	Auditor Reviewer	Reviewed and Approved
4/30/2008	1	CITY AUDITOR	Reviewed and Approved
4/30/2008	1	Safety Drafter	Sent for Approval
4/30/2008	1	CITY ATTORNEY	Reviewed and Approved
4/30/2008	1	Safety Drafter	Sent to Clerk's Office for Council
4/29/2008	1	Finance Reviewer	Reviewed and Approved
4/29/2008	1	Finance Reviewer	Reviewed and Approved
4/29/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/29/2008	1	Safety Drafter	Sent for Approval
4/25/2008	1	Safety Drafter	Sent for Approval
4/24/2008	1	SAFETY DIRECTOR	Reviewed and Approved
4/24/2008	1	SAFETY DIRECTOR	Reviewed and Approved
4/24/2008	1	Safety Drafter	Sent for Approval
4/24/2008	1	ODI DIRECTOR	Reviewed and Approved
4/23/2008	1	Safety Reviewer	Reviewed and Approved
4/22/2008	1	Safety Drafter	Sent for Approval
4/22/2008	1	Safety Reviewer	Reviewed and Approved
4/22/2008	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: The Department of Public Safety Division of Police upgraded its existing Automated Fingerprint Identification System (AFIS) in 2005. It is imperative for the Division of Police to maintain this technology which is crucial for fingerprint identification. The current maintenance contract ended in November 2007. The maintenance support of the AFIS system will be $389,963.56 annually. This ordinance is requesting funding for one year of maintenance from December 2007 through November 2008 in the total amount of $389,963.56.

Bid Information: The proprietary nature of AFIS technology and the prohibitive cost of conversion to a different system mandate the maintenance contract to our current system be purchased from the sole source provider of the existing proprietary system, Sagem Morpho, Inc.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 33-0154789, expires 08/15/2009

Emergency Designation: Emergency legislation is necessary to expedite the payment of the maintenance contract since the current contract ended in November 2007.

FISCAL IMPACT:

Funds are available in the 2008 General Fund Budget for this expenditure; in the past, funding was only available to process the agreement for a 6 month period. $177,421.41 was spent in 2007 and $158,254.14 was spent in 2006.

Title

To authorize and direct the Safety Director to enter into a contract with Sagem Morpho, Inc. for one year maintenance for the Automated Fingerprint Identification System (AFIS) for the Division of Police in accordance with the sole source procurement, to authorize the expenditure of $389,963.56 from the General Fund, and to declare an emergency. ($389,963.56.)

Body

WHEREAS, the Division needs to have in place a maintenance agreement for the current Automated Fingerpr...