City of Columbus - File #: 0635-2008

• File #: 0635-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/2/2008
• In control: Utilities Committee
• On agenda: 5/12/2008
• Final action: 5/15/2008
• Title: To authorize the Director of Public Utilities to execute a construction contract with Fields Excavating, Inc. for construction of the Livingston Avenue and Sheridan Avenue 24" W.M. Part I and II Project; to authorize the transfer and expenditure of $381,216.47 from the Water Works Enlargement Voted Bonds Fund; to authorize the appropriation and expenditure of $3,422,546.76 within the Water Supply Revolving Loan Account Fund; to authorize an amendment to the 2008 Capital Improvements Budget; for the Division of Power and Water (Water); and to declare an emergency. ($3,803,763.23)

Date	Ver.	Action By	Action	Result
5/15/2008	1	CITY CLERK	Attest
5/14/2008	1	MAYOR	Signed
5/12/2008	1	Columbus City Council	Approved	Pass
5/12/2008	1	COUNCIL PRESIDENT	Signed
5/1/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
4/30/2008	1	Auditor Drafter	Sent for Approval
4/30/2008	1	Auditor Reviewer	Reviewed and Approved
4/30/2008	1	CITY AUDITOR	Reviewed and Approved
4/30/2008	1	Utilities Drafter	Sent for Approval
4/30/2008	1	CITY ATTORNEY	Reviewed and Approved
4/29/2008	1	Utilities Drafter	Sent for Approval
4/25/2008	1	EBOCO Reviewer	Reviewed and Approved
4/25/2008	1	ODI DIRECTOR	Reviewed and Approved
4/25/2008	1	Utilities Drafter	Sent for Approval
4/24/2008	1	Utilities Drafter	Sent for Approval
4/23/2008	1	Utilities Reviewer	Sent for Approval
4/23/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
4/21/2008	1	Finance Reviewer	Reviewed and Approved
4/21/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/21/2008	1	Utilities Drafter	Sent for Approval
4/15/2008	1	Utilities Drafter	Sent for Approval
4/14/2008	1	Utilities Reviewer	Reviewed and Approved
4/11/2008	1	Utilities Reviewer	Reviewed and Approved
4/11/2008	1	Utilities Drafter	Sent for Approval
4/3/2008	1	Utilities Reviewer	Reviewed and Approved
4/3/2008	1	Utilities Drafter	Sent for Approval
4/3/2008	1	Utilities Drafter	Sent for Approval
4/2/2008	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Fields Excavating, Inc. for the Livingston Avenue and Sheridan Avenue 24" W.M. Part I and II Project in the amount of $3,803,763.23. This project was designed in two parts. Part I was intended to be funded through the Water Works Enlargement Voted Bonds Fund and Part II was intended to be funded through the Water Supply Revolving Loan Account Fund. Since both projects finished at the same time, it was decided to bid the projects together. Therefore, each part will be funded separately.

2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on March 12, 2008. Bids were received from: Fields Excavating - $3,803,763.23; Stover & Turner Excavating - $3,912,510.09; John Eramo & Sons - $3,921,365.65; Complete General Construction Co. - $3,927,854.98; and George J. Igel & Co. - $4,683,588.14

The lowest and best bid was from Fields Excavating, Inc. in the amount of $3,803,763.23. Their Contract Compliance Number is 31-1451322 (expires 1/8/09, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.

It is requested that this Ordinance be handled in an emergency manner to have legislation passed and the contract in place by the beginning of June 2008 in order to adhere to the proposed construction timeline.

3. FISCAL IMPACT: Monies for this project are provided from two sources: $381,216.47 will come from the Water Works Enlargement Voted Bonds Fund for Part I construction services. A transfer of funds within the Water Works Enlargement Voted Bonds Fund is necessary. $3,422,546.76 will come from the loan appropriation from the Water Supply Revolving Loan Account Fund, Loan No. 4892, for construction of Part II. An amendment to the 2008 Capital Improvements Budg...