City of Columbus - File #: 0640-2008

• File #: 0640-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/2/2008
• In control: Administration Committee
• On agenda: 7/7/2008
• Final action: 7/9/2008
• Title: To authorize the Human Resources Department to enter into a contract with Gates McDonald & Company to provide Workers' Compensation services from February 1, 2008 through January 31, 2009 and to authorize the expenditure of $50,000.00, or so much thereof as may be necessary to pay the cost of said contract; and to declare an emergency. ($50,000.00)

Date	Ver.	Action By	Action	Result
7/9/2008	1	CITY CLERK	Attest
7/8/2008	1	MAYOR	Signed
7/7/2008	1	Columbus City Council	Approved	Pass
7/7/2008	1	COUNCIL PRESIDENT	Signed
6/20/2008	1	HR Drafter	Sent to Clerk's Office for Council
6/19/2008	1	HR Drafter	Sent for Approval
6/19/2008	1	CITY ATTORNEY	Reviewed and Approved
6/18/2008	1	CITY AUDITOR	Reviewed and Approved
6/18/2008	1	HR Drafter	Sent for Approval
6/18/2008	1	CITY ATTORNEY	Reviewed and Disapproved
6/17/2008	1	HR Drafter	Sent for Approval
6/17/2008	1	Auditor Reviewer	Reviewed and Approved
6/16/2008	1	EBOCO Reviewer	Reviewed and Approved
6/16/2008	1	ODI DIRECTOR	Reviewed and Approved
6/12/2008	1	HR Drafter	Sent for Approval
4/10/2008	1	EBOCO Reviewer	Reviewed and Disapproved
4/9/2008	1	HR Drafter	Sent for Approval
4/8/2008	1	Finance Reviewer	Reviewed and Approved
4/8/2008	1	FINANCE DIRECTOR	Reviewed and Approved
4/7/2008	1	HR Drafter	Sent for Approval
4/3/2008	1	HR DIRECTOR	Reviewed and Approved
4/2/2008	1	HR Drafter	Sent for Approval

Explanation

April 2, 2008

BACKGROUND: The Department of Human Resources, Employee Benefits/Risk Management section, requires services to verify the accuracy of the Bureau of Workers' Compensation payroll and claims data for the City of Columbus; to provide occupational injury management data, general workers' compensation consulting services; to calculate the allocation of Workers' Compensation claims experience by department, division, and fund; to conduct claims management on a per request basis; and to attend Industrial Commission hearings on a per request basis.

As a result of a Request For Proposal process conducted in May of 2005, in accordance with Section 329.12 of the Columbus City Codes, Gates McDonald & Company was the recommended service company based on the ability to assist the City with cost saving strategies in its workers' compensation program. The contract amount reflects the base contract with additional funding for 25 claims management services and 50 hearing representations. The contract term of February 1, 2008 through January 31, 2009 reflects the final renewal period of the three year contract.

Gates McDonald & Company $50,000.00


Contract Compliance No. 31-4187660

This ordinance is submitted to authorize and direct the Human Resources Director to enter in to contract for the workers' compensation actuarial and cost containment services for the City of Columbus with Gates McDonald & Company, and to authorize the expenditure of $50,000.00 to be paid out of the Employee Benefits fund in the Human Resources Department.

This ordinance is submitted as an emergency so as to allow financial transaction to be posted in the City's accounting system as soon as possible. Up to date financial posting promotes accurate accounting and financial management.

FISCAL IMPACT: To enter into contract with Gates McDonald & Company and to authorize the expenditure of $50,000 for February 1, 2008 through January 31, 2009.
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