Explanation
Background:
The Central Ohio Area Agency on Aging is in the process of changing its telephone system over to voice over internet protocol (VoIP) and needs additional software licenses for its call center and automated call distribution telephone systems. The Recreation and Parks Department has already encumbered $99,541.00 with this vendor in 2008.
Bid Information:
The Purchasing Office has established Universal Term Contract FL003366 with PDT Communications Ltd. for call center management information systems and automated call distribution telephone systems.
Contract Compliance No. 320109794, expires 11/08/2008.
Emergency action is requested in order to have software licenses purchased prior to the conversion to VoIP.
Fiscal Impact:
$10,000.00 is required and budgeted from the Recreation and Parks Grant Fund to meet this financial obligation.
Title
To authorize the Director of Finance & Management to establish a purchase order from the Universal Term Contract with PDT Communications Ltd. for the purchase of additional call center software licenses, and to authorize the expenditure of $10,000.00 from the Recreation and Parks Grant Fund; and to declare an emergency. ($10,000.00)
Body
WHEREAS, the Central Ohio Area Agency on Aging needs to purchase additional software licenses for its VoIP call center management and automated call distribution telephone systems; and
WHEREAS, there is an established universal term contract with PDT Communications Ltd.; and
WHEREAS, an emergency exists in the usual daily operation of Recreation and Parks Department in that it is immediately necessary to purchase said software licenses prior to the conversion to VoIP; now therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized and directed to establish a purchase order with PDT Communications Ltd. for the purchase of additional software licenses in the amount of $10,000 for the Central Ohio Area Agency on Aging of the Recreation and Parks Department.
Section 2. That the expenditure of $10,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Grant Fund No. 286, Department No. 51, Object Level Three, 3336, Project No. 518139, OCA 511675.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.