Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a planned contract modification to the Sewer System Engineering Section's Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc.
This modification will increase the funding of the contract services by an additional $388,336.54 for construction administration services for five sanitary sewer system projects that are near completion and need additional funding or will shortly. These projects typically involve the replacement and or rehabilitation of sanitary and combined sewer infrastructure. This is one of two construction administration and inspection services contracts for which the Division of Sewerage and Drainage will submit planned, final contract modification requests to Council as they are incrementally funded at such time as the projects move forward into the construction phase.
This will be the final modification for these contract services, as the contract duration will be completed. The Department of Public Utilities has undertaken a competitive procurement for three new, separate contracts with local professional engineering service firms. The Department will be submitting legislation to City Council to award these contracts. These contract services will be available to the Sanitary, Stormwater, and Water enterprise agencies within the Department, and will be incrementally funded as the demand for services is required to be fulfilled.
2. CONTRACT MODIFICATION INFORMATION:
This contract was originally procured to provide construction administration and inspection services for sanitary and combined sewer projects during the fiscal years of 2005-2007. The funds approved within this legislation will provide for payment of additional services that were needed to conclude ongoing construction projects.
The Division has determined that it is appropriate to augment city personnel by utilizing these contracted services on a routine basis. The cost of these services is consistent with those provided for under the existing agreement.
3. CONTRACT COMPLIANCE INFO: 31-1268980 (MAJ) (Expires 4/16/2009)
4. FISCAL IMPACT:
This legislation requests the authority to transfer residual project funds from accounts that do not currently require funding, in order to fund the construction administration and inspection services required for the aforementioned projects. This transfer will have no adverse scheduling or funding impacts upon the project for which funds are being transferred from. This ordinance will also allow for an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned, final contract modification to the construction administration and inspection services agreement with DLZ Ohio, Inc., to authorize the transfer of $276,196.53 and an expenditure of $388,336.54 from within the Sanitary Sewer Revenue Bonds Fund; and to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage. ($388,336.54 )
Body
WHEREAS, the Sewer System Engineering Section of the Division of Sewerage and Drainage has determined it to be in the best interest of the City to establish contracts with qualified central Ohio firms for purposes of providing additional construction administration and inspection services that are required to effectively replace, rehabilitate, or expand existing sanitary and combined sewer infrastructure under both emergency and expedited circumstances; and
WHEREAS, City Auditor Contract No. EL006064, was executed on May 17, 2006, as authorized by Ordinance No. 0275-2006, as passed by City Council on February 27, 2006, and approved by the City Attorney on May 22, 2006 for purposes of establishing a Construction Administration and Inspection Services Agreement with DLZ Ohio, Inc.; and
WHEREAS, Contract Modification No. 1, identified as City Auditor Contract No. EL006447, was executed on October 3, 2006, as authorized by Ordinance No. 1145-2006, as passed July 24, 2006, and approved by the City Attorney on October 11, 2006, for purposes of providing additional contract services necessary to ensure the successful construction of four sanitary sewer improvement projects; and
WHEREAS, Contract Modification No. 2, identified as City Auditor Contract No. EL007149, was executed on July 30, 2007, as authorized by Ordinance No. 0486-2007, as passed May 14, 2007, and approved by the City Attorney on August 2, 2007, for purposes of providing additional contract services necessary to ensure the successful construction of eight sanitary sewer improvement projects; and
WHEREAS, it is necessary to authorize the transfer of monies with the Sanitary Sewer Revenue Bonds Fund to provide sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for this City Council to authorize the Director of Public Utilities to execute a planned, final contract modification to the subject contract, for purposes of providing funds that are necessary to allow for payment of services that were needed to ensure the successful completion of projects for the Division of Sewerage and Drainage; now, therefore;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL006064 with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229, in order to provide additional construction administration and inspection services to the Sewer System Engineering Section of the Division of Sewerage and Drainage, in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor be and hereby is authorized and directed to transfer a total of $276,196.53 from within the Sanitary Sewer Revenue Bonds Fund No. 665, Department 60-05, Obj. Level Three 6676, as follows:
From:
Proj.: 650364 | SWWTP Headworks, Part 2 | OCA Code 665364 | $276,196.53
To:
Proj.: 650671 | Crestview/Calument Sewer | OCA 665671 | $134,801.00
Proj.: 650675 | Clinton Heights/Colerain Area Sanitary Improv. | OCA 665675 | $140,538.67
Proj.: 650681 | Clintonville Main Rehab. | OCA 665681 | $856.86
Section 3. That the 2008 Capital Improvements Budget Ordinance No. 0690-2008, is hereby amended as follows, in order to provide sufficient budget authority for the execution of the subject construction administration and inspection contract modification agreement:
Proj. No. | Proj. Name | Current Authority | Revised Authority | (Amount of Change)
650364-100000 | SWWTP Headworks, Part 2 | $24,399,799 | $24,123,602 | (-$276,197)
650671-100000 | Crestview/Calumet Sewer | $0.00 | $134,801 | (+$134,801)
650675-100000 | Clinton Heights/Colerain Area Sanitary Improv. | $10,039 | $150,578 | (+$140,539)
650681-100000 | Clintonville Main Rehab. | $63,000 | $63,857 | (+$857)
Section 4. That for the purpose of paying the cost of the aforementioned professional engineering contract modification, the expenditure of $388,336.54, is hereby is authorized within Division 60-05, from the Sanitary Sewer Revenue Bonds Fund No. 665, Object Level Three Code 6676; as follows:
Proj.: 650671 | Crestview/Calument Sewer | OCA 665671 | $134,801.00
Proj.: 650675 | Clinton Heights/Colerain | OCA 665675 | $140,538.67
Proj.: 650681 | Clintonville Main Rehab. | OCA 665681 | $63,856.86
Proj.: 650672 | Bill Moose Run Ara San. Imp. | OCA 665672 | $19,375.24
Proj.: 650732 | Town Street Sewer Imp. | OCA 665732 | $29,764.77
Section 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
Section 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.