Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to modify and increase the professional engineering services contract with DLZ, Inc. for the Mound Street/Harrisburg Pike 24" Water Main Project, Division of Power and Water Contract No. 915.
1. Amount of additional funds to be expended: $86,655.00
Original Contract Amount: $ 138,000.00
Modification 1 $ 12,356.00
Modification 2 $ 24,895.00
Modification 3 $ 14,406.00
Modification 4 (current) $ 86,655.00
Amount of original contract and four modifications: $276,312.00 See attached Information Form for background on previous contract modifications.
2. Reasons additional goods/services could not be foreseen:
During the original RFSQ and RFP process, road construction by ODOT was not anticipated. ODOT determined a road reconstruction project was needed on sections of Harrisburg Pike during the development of the water main plans. This delayed and complicated the water main design. To prevent disturbing new pavement in the future, it was decided to move forward with designing a new 8 inch water line in the sections that will be improved by ODOT. This modification provides for the design of the remaining 8 inch water line not completed by the ODOT design. Since the project was delayed for so long, it is necessary to update the 24 inch water line plans to current standards and specifications. Also, water main breaks on a different section of the existing 8-inch water in Harrisburg Pike have doubled in frequency since the original contract was signed. The need to abandon that 8-inch main to eliminate customer outages and maintenance costs is much greater now than when the original contract was signed.
3. Reason other procurement processes are not used:
The additional work is within and around the original contract area. Significant additional costs would be incurred if a different design engineer was contracted to prepare th...
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