Explanation
BACKGROUND:
This legislation authorizes the Director of Public Safety, on behalf of the Division of Support Services, to modify and extend a contract with Public Safety Systems, Inc. (PSSI), for software support and maintenance associated with the Computer Aided Dispatching (CAD) response system. The CAD system is utilized by the Police and Fire dispatch facilities. The CAD enables monitoring, tracking and dispatch emergency and non-emergency data. PSSI provides telephone support services, upgrades to software and enhancements that support the CAD system's daily operations. Any problems that arise with the application that requires changes to the application software may only be performed by them.
On June 12, 2000, Council approved and passed Ordinance 1420-00, which established the software support services provided by PSSI. Under the original contract there are terms and conditions that allow for renewals at the conclusion of the ending term. This modification extends the contract from June 12, 2008 through June 12, 2009 in the amount of $144,750.00.
Original Cost (Year 1999): $39,000
Total amount of this Modification is $144,750.00
The amount spent in 2007 was $128,000.
Cost Basis for the Modification: Yearly on-going maintenance support contract for the Computer Aided Dispatching (CAD) response system.
Bid Information: Public Safety Systems, Inc. (PSSI) is the manufacturer of the application system software. Public Safety Systems, Inc. (PSSI) wrote the software and is the only company that can support it. No one else has the source code (programs).
Contract Compliance: Public Safety Systems, Inc., Contract Compliance #541302472 (expires April 23, 2009).
Emergency Designation: Emergency designation is required to facilitate prompt payment for services provided by PSSI.
FISCAL IMPACT:
Budgeted Amount: Funds for this expenditure are available in the Department of Public Safety, Division of Support Services' 2008 General Fund Appropriation.
Title
To authorize and direct the Director of Public Safety to modify and extend a contract with Public Safety Systems, Inc. (PSSI) for software support and services for the Computer Aided Dispatch System for the Department of Public Safety, to authorize the expenditure of $144,750.00 from the Division of Support Services General Fund and to declare an emergency. ($144,750.00)
Body
WHEREAS, on June 12, 2000, Council approved and passed Ordinance 1420-00, which established the software support services provided by Public Safety Systems, Inc. (PSSI); and,
WHEREAS, under the original contract there are terms and conditions that allow for renewals at the conclusion of the ending term; and,
WHEREAS, this legislation authorizes the Director of Public Safety, on behalf of the Division of Support Services, to modify and extend a software license contract and to expend $144,750.00, commencing June 12, 2008 through June 12, 2009: and,
WHEREAS, said software license is required to support daily operations of the Computer Aided Dispatch Facility (CAD) application software for the Division of Support Services, associated with the Police and Fire dispatch facility; and,
WHEREAS, Public Safety Systems, Inc. (PSSI) provides the telephone support services, upgrades to software and enhancements which support the CAD System's daily operations; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into a software service support agreement for the Computer Aided Dispatch system (CAD) to facilitate prompt payment for services provided by PSSI and in order to preserve the public peace, health, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to modify and extend a contract for software service support agreement with Public Safety Systems, Inc. (PSSI) for software service support agreement, related to the operations of the Computer Aided Dispatch at the Police and Fire Dispatch Facility.
SECTION 2. That for the purpose stated in Section 1 hereof, the expenditure of $144,750.00, or so much thereof as may be needed, is hereby authorized from:
Fund: General | Div. 30-02 | Subfund: 010 | Obj. Level 2: 03 | Obj. Level 3: 3369 | OCA: 320104 | Amount: $144,750.00
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.