Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to modify and increase the professional services contract with e-Gov Consulting Services LLC.
The original ordinance, 1425-2007, passed on September 6, 2007 in the amount of $178,900.00. e-Gov Consulting Services LLC is assisting with the RFP development for a new Computer Aided Dispatch system (CAD) used at the Police and Fire Communications Center. The consultant will assist with vendor evaluation and recommendations during the contract negotiation stages and will assist in formalizing a realistic project schedule, necessary interfaces, and the integration and transition plan to the new system, to replace/develop technical specifications for software needs and recommendations on hardware selection.
As a result of our needs assessment and review, the process yielded that the Fire RMS was not adequate for proper integration between the existing CAD and the RMS.
The successful integration with a new CAD system requires a new solution to dispatch information provided to the first responders. Therefore, it has been determined to be in the best interest of the City to modify the existing contract for research and development of the successful integration between the existing CAD and the Fire RMS within the new CAD system at the Fire Communications Center.
The time allocation to complete the original scope of work has been expanded to complete the necessary RFP preparation.
C. Contract Compliance: e-Gov Consulting Services LLC. Contract Compliance #203513741, Expires 8/28/2009.
D. Emergency Designation: Emergency designation is needed due to the time constraints to allow the preliminary needs assessment and RFP development to happen before year-end and allow the City to put the RF out for bid by the June 1, 2008.
2. FISCAL IMPACT:
A. Budgeted Amount: This project is funded in the 2007 Capital improvement Budget.
Title
To authorize and direct The Director of Public Safety to enter into a professional services contract modification with e-Gov Consulting Services LLC, in the amount of $54,495.00, for research and development for the successful integration between the existing CAD and the Fire RMS within the new CAD system at the Police and Fire Communications Center; to expend $54,495 from the Safety Voted Bond Funds; and to declare an emergency ($54,495.00).
Body
WHEREAS, the City requires a modification to the existing contract with e-Gov Consulting Services LLC, for research and development of the successful integration between the existing CAD and the Fire RMS within the new CAD system at the Police and Fire Communications Center to ensure the successful integration between the existing CAD and the Fire RMS within the new CAD system for a new solution to dispatch information provided to the first responder; and,
WHEREAS, e-Gov Consulting Services LLC, Inc., was chosen by the Committee as the best consultant regarding how to best move forward with the procurement of a new Computer Aided Dispatch system, (CAD); and,
WHEREAS, the aggregate principal amount of the obligations which the city will issue to finance this purchase is presently expected not to exceed $54,495.00; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, the Division of Support Services, in that it is immediately necessary to enter into a professional service contract modification for the procurement of a new Computer Aided Dispatch system, (CAD) due to the time constraints to allow the preliminary needs assessment and RFP development to happen before year-end and allow the City to put the RF out for bid by the June 1, 2008 in order to preserve the public peace, health, safety and welfare; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety be and is hereby authorized to modify and increase the professional services contract with e-Gov Consulting Services LLC for the procurement of the Computer Aided Dispatch Center.
SECTION 2 That for the purpose stated in SECTION 1 hereof, the expenditure of $54,495.00 or so much thereof as may be needed, is hereby authorized from the Safety Bond Fund 701|Project 320016|OCA Code 701016|OL3 Code 6655 to pay the cost thereof.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approved nor vetoes the same.