Explanation
Background: This legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to create a purchase order with IBM Corporation, a vendor selected from a State of Ohio - State Contracts (STS-033, #533276-2 expiration 6/30/08 and MMA7155 - expiration 6/30/09), for four Platform user licenses and one Enterprise Suite license (IBM Rational Software Development Platform), maintenance and support, per the terms and conditions of both contracts. The user licenses will provide the Department of Technology the ability to link business process and IT activity by allowing the Department to capture, prioritize, monitor and track projects and related activities; link project activities with related assets for project team update; simplify and automate changes and updates related to business process and or projects; increase productivity; allow for the use of web-based tools; track and report impact of any changes to documented projects; provide project documentation, activity measurement and dashboard indicators and gauges that will point out potential bottlenecks and align resources; offers web-based training; automates and simplifies change management; combine data and information; identify risks; will flag the project manager when change has occurred to a high priority project; along with many other features and communication components. Also, these licenses need installed by June 2008, as they are needed to help track, monitor and produce reports related to time lines and milestones directly related to the CHRIS (Columbus Human Resource System) project, already in progress. The installation process will begin upon approval and passage of this ordinance and associated certified purchase order; and the support and first year license usage will continue for twelve months after the approval of the associated purchase order.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This is the first time that the Department of Technology has entered into an agreement with respect to the IBM Rational Software Development Platform licenses, maintenance and support, with IBM Corporation. Funds for this purchase, totaling $44,746.00 have been identified and are available within the Department of Technology's Information Services Fund.
Emergency: Emergency legislation is required to meet time lines and milestones associated with a project already in progress and to make prompt payment.
Contract Compliance: 130871985 Expiration Date: 04/30/2010 - PHC
Title
To authorize the Director of Finance and Management, on behalf of the Department of Technology, to create a purchase order with IBM Corporation, for licenses, support and maintenance; to authorize the expenditure of $44,746.00 from the Information Services Fund; and to declare an emergency. ($44,746.00)
Body
WHEREAS, this legislation authorizes the Director of Finance and Management, on behalf of the Department of Technology, to create a purchase order with IBM Corporation, a vendor selected from a State of Ohio - State Contracts (STS-033, #533276-2 expiration 6/30/08 and MMA7155 - expiration 6/30/09), for user licenses (IBM Rational Software Development Platform), maintenance and support, per the terms and conditions of both contracts, and
WHEREAS, the user licenses will provide the Department of Technology the ability to link business process and IT activity by allowing the Department to capture, prioritize, monitor and track projects and related activities; link project activities with related assets for project team update; simplify and automate changes and updates related to business process and or projects, and
WHEREAS, allow for the use of web-based tools; track and report impact of any changes to documented projects; provide project documentation, activity measurement and dashboard indicators and gauges; offers web-based training; combine data and information; identify risks; will flag the project manager when change has occurred to a high priority project; along with many other features and communication components, and
WHEREAS, also, these licenses need installed by June 2008, as they are needed to help track, monitor and produce reports related to time lines and milestones directly related to the CHRIS (Columbus Human Resource System) project, already in progress, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is necessary for the Finance and Managment Director on behalf of the Department of Technology to establish a purhase order with IBM Corporation, for licenses, maintenance and support, associated with the CHRIS project; thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management, on behalf of the Department of Technology, is authorized to create a purchase order with IBM Corporation for user licenses (IBM Rational Software Development Platform), maintenance and support, associated with the CHRIS project, per the terms of conditions established within the State of Ohio - State Contracts (STS-033, #533276-2 expiration 6/30/08 and MMA7155 - expiration 6/30/09) for a period of twelve months; in the amount of $44,746.00.
SECTION 2. That the expenditure of $44,746.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|SubFund: 001|OCA Code: 280735|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $44,746.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.