Explanation
BACKGROUND:
The Department of Technology has a need to modify and renew a contract with Liebert Global Services, established by Ordinance No. 1160-2006, for annual maintenance and related services associated with UPS (Uninterruptible Power Supply) systems, utilized by the City's Department of Technology, associated with the computer and data centers at two separate locations. The original contract provided language that allows for modifications and renewals for additional coverage periods at the end of each year's coverage period, contingent upon the express written approval of all parties and the City's appropriation and authorization of funds.
The contract will provide for maintenance and related services associated with batteries and UPS (Uninterruptible Power Supply) systems, with Liebert Corporation, that allows continuous operations when power fluctuations and failures occur.
The Director of Technology respectfully request approval of this ordinance to allow the Department of Technology to modify and renew its annual maintenance service agreement in accordance with the terms and conditions established in the original agreement.
The total cost of $33,352.00 is for maintenance and related services for the UPS located at each computer center location, with a coverage period, for each location being from April 19, 2008 through April 18, 2009.
FISCAL IMPACT: Previous contracts for 2006 designated a total of $37,691.00 for services related to the UPS system, and $31,216.10 in 2007 for same services, with Liebert Global Corporation. Funding for this modification is budgeted and available within the 2008 Department of Technology's Information Services Fund's budget. This modification will cover twelve months of service ending April 18, 2009. Approval of this ordinance will bring the contract aggregate total to $102,259.10
EMERGENCY: Emergency legislation is requested to expedite authorization of this contract in order to facilitate uninterrupted services from the supplier.
CONTRACT COMPLIANCE NUMBER: 43-1798453 Expires: 02/23/2009
Title
To authorize the Director of the Department of Technology to modify and renew a contract with Liebert Global Services, for maintenance and related services associated with batteries and the UPS (Uninterrupted Power Supply) systems; to authorize the expenditure of $33,352.00 from the Department of Technology Information Services Fund; and to declare an emergency ($33,352.00)
Body
WHEREAS, approval of this ordinance will allow the Director of the Department of Technology to continue utilizing services provided by Liebert Global Services, associated with an annual maintenance service agreement in accordance with the terms and conditions established in the original agreement; and
WHEREAS, funding for this contract is budgeted and available within the 2008 Department of Technology's Information Services Fund; and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to authorize the passage of this ordinance to continue uninterrupted support for services related to the UPS system, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify and renew a contract with Liebert Global Services, for maintenance and related services for the batteries and UPS (Uninterrupted Power Supply) systems, in the amount of $33,352.00; with a coverage period of twevle months, from April 19, 2008 through April 18, 2009.
SECTION 2: That the expenditure of $33,352.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514| Subfund 001|OCA Code: 286039|Obj. Level 1: 03|Obj. Level 3: 3372|
Amount: $33,352.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.