Explanation
Background: This ordinance authorizes the Finance and Management Director to issue blanket purchase orders for Byers automotive parts and supplies for the Fleet Management Division without the use of formal competitive bidding.
The Fleet Management Division, with the assistance of the Purchasing Division, attempted to bid the Chrysler parts included in this ordinance but there was no responsive bidder and the bid has to be reissued. The hope is to convince vendors it is in their best interest and the City's best interest to bid. However, it is still necessary to pass this legislation while this process is ongoing so that funding is available in the meantime. It is estimated that the re-bid will completed before the August Council recess. Byers was selected for this ordinance because Byers is the current vendor for these parts and was the only vendor that attempted to bid.
Fiscal Impact: The Fleet Management Division 2008 operating budget contains approximately $4 million for the purchase of automotive parts and supplies. This ordinance authorizes the expenditure of $40,000.00.
Emergency action is requested to ensure that vendors are compensated for parts that need to be ordered while awaiting the re-bid.
Title
To authorize the Finance and Management Director to issue blanket purchase orders for Byers automotive parts and supplies for the Fleet Management Division; to authorize the expenditure of $40,000.00 from the Fleet Management Services Fund; to waive the competitive bidding requirements of the Columbus City Codes; and to declare an emergency. ($40,000.00)
Body
WHEREAS, the purchase of Chrysler automotive parts and supplies were bid out and no responsive bidder is available for the Fleet Management Division to acquire parts from; and
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of these automotive parts and supplies, and
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