Explanation
BACKGROUND: For the option to purchase Non-Lethal Chemical Munitions for the Division of Police. The term of the proposed option contract would be two (2) years, with the option to extend the contract for one additional one-year extension. The Contract is through September 30, 2009. The Purchasing Office opened formal bids on February 28, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA002803. Thirty-Three (33) bids were solicited (M1A: 0; F1: 0 ). Four (4) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:
Vance Outdoors, Inc. CC#542072038 (Expires February 28, 2010), Items 1-10, 15
Pro-Tech Security Sales CC#341607042 (Expires September 13, 2008), Items 11-14
Total Annual Estimated Expenditure: $65,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. The Police Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Non-Lethal Chemical Munitions, to authorize the appropriation and expenditure of two (2) dollars to establish the contract from the Purchasing/UTC Account, and to declare an emergency. ($2.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 28, 2008 and the Division of Police recommended awards to ...
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