Explanation
1. BACKGROUND:
A. Need: This ordinance authorizes the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System, which will work in association with the newly installed NEC Public Business Exchange (PBX) telephone system located at the Division of Police Headquarters, 120 Marconi Blvd.
B. Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code, Section 329.06(a) bid SA002839. Two bids were received.
1. Shared Technologies, Inc. at $59,435.27; non-compliant
2. Horizon Chillicothe Telephone, at $64,463.00; compliant
***Horizon Chillicothe Telephone was the best overall compliant bid.
C. Contract Compliance: Horizon Chillicothe Telephone #314147310 Expires: 03/28/2010
2. FISCAL IMPACT:
A. Funding for this expenditure is available in the Public Safety's Voted Bond Fund.
B. Emergency Designation: Emergency designation is requested to ensure the continued reliability of the Police Voicemail Communication System.
Title
To authorize and direct the Director of Public Safety, on behalf of the Division of Support Services, to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System for the Division of Police Headquarters, 120 Marconi Blvd., to authorize the expenditure of $64,463.00, or so much thereof as may be needed, from the Public Safety's Voted Bond Fund, and to declare an emergency. ($64,463.00)
Body
WHEREAS, the responsibility of the Police Telephone Communications System is and will continue to be that of the Department of Public Safety, Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System for the Division of Police Headquarters, 120 Marconi Blvd; and,
WHEREAS, Horizon Chillicothe Telephone submitted the best bid; and
WHEREAS, reliable telephone communications is an absolute necessity for the Division of Police to stay in continuous operation, thereby protecting the lives and property of the citizens of the City of Columbus; and,
WHEREAS, an emergency exists in the daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to enter into contract for the purchase and installation of a Voicemail System for the Division of Police Headquarters to ensure the continued reliability of the Police Voicemail Communication System, in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Director of Public Safety, on behalf of the Division of Support Services, be and is hereby authorized to enter into contract with Horizon Chillicothe Telephone for the purchase and installation of a Voicemail System for the Division of Police Headquarters, 120 Marconi Blvd.
SECTION 2. That funding for this expenditure is available in the Public Safety's Voted Bond Fund.
SECTION 3. That this agreement is made in accordance with the Columbus City Code, Section 329.06(a).
SECTION 4. That for the purpose stated in Section 1 hereof, the expenditure of $64,463.00, or so much thereof as may be needed, is hereby authorized from:
Div: 30-02 | Fund: 701 | Project: 320001 | OCA 642629 | Obj. Level: 3: 6644 | Amount: $64,463.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approved nor vetoes the same.