Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a purchase order for the Fleet Management Division with Graham Ford to purchase used vehicles for Public Safety - SRB. These vehicles will replace vehicles that have high mileage and significant maintenance costs. To date, five vehicles have been purchased from the current $100,000 UTC for used vehicles. The old vehicles are to be disposed via auction upon delivery of the newly purchased vehicles.
BID INFORMATION: Vehicles will be purchased in accordance with Universal Term Contract (UTC) as established by the Purchasing Office via Solicitation SA002227, Contract # FL003382.
CONTRACT COMPLIANCE: Contract Compliance for Graham Ford, Inc. is 340901877, expires 05/30/2010, Majority.
Emergency action is necessary so that the purchase orders for these vehicles can be issued as soon as possible in order to meet the needs for vehicles.
FISCAL IMPACT: The Fleet Management Division budgeted $2.1 million in the 2008 General Fund vehicle allocation. This ordinance authorizes an expenditure of $19,610 for approximately three vehicles. The Fleet Management Division spent $3.5 million for light vehicles from the 2007 General Fund and $3.3 million from the same fund in 2006 for vehicles.
Title
To authorize the appropriation of $19,610 from the unappropriated balance of the Fleet Management Division General Fund vehicle allocation and to authorize the Finance and Management Director to establish a purchase order with Graham Ford, Inc. for the purchase of used vehicles for the Fleet Management Division on behalf of Public Safety - SRB per the terms and conditions of a citywide Universal Term Contract, to authorize the expenditure of $19,610 from the General Fund; and to declare an emergency. ($19,610)
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WHEREAS, the Department of Public Safety needs to replace vehicles that have high mileage and significant maintenance costs; and
WHEREAS, the Fleet Management Division has General Fund monies budgeted for vehicle replacements; and
WHEREAS, bids were taken for these vehicles via SA002227 / FL003382; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Fleet Management Division, in that it is immediately necessary to authorize the appropriation of $19,610 from the unappropriated balance of the Fleet Management Division General Fund vehicle allocation and to authorize the Finance and Management Director to issue a purchase order for used vehicles for Public Safety, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be authorized to appropriate $19,610 from the unappropriated balance of the Fleet Management Division General Fund vehicle allocation and to issue a purchase order in the amount of $19,610.00 to Graham Ford, Inc for used vehicles per the terms and conditions of Universal Term Contract FL003382.
Section 2. That the expenditure of $19,610 or so much thereof as may be necessary, be authorized from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 45-05; Fund 010; OCA Code 451201; OL3 Code 6650.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.