Explanation
Background: Bids were received by the Recreation and Parks Department on April 29, 2008 for the Hayden Park Improvements Project as follows:
Status Amount
McMillen Paving & Sealing, Inc. Majority $28,750.00
M&D Blacktop Sealing Majority $30,015.00
Chemcoat Majority $33,251.00
Meticulous Landscape MBE (pending) $35,380.00
B&C Blacktop Sealing, Inc. Majority $45,000.00
ProCon Construction Services, Inc. Majority $47,224.00
Central Ohio Building Company, Inc. Majority $53,800.00
The project includes, but is not limited to, installation of an asphalt path, bollards, trees and site furnishings.
The Contract Compliance Number for McMillen Paving & Sealing, Inc. is #31-1172807. Contract compliance is good through 08/16/08.
A contingency in the amount of $10,000.00 is being included in this project.
Emergency legislation is necessary so that the project can begin immediately to allow for completion prior to the summer season.
Fiscal Impact: $38,750.00 is required and budgeted in the Voted 1999/2004 Recreation and Parks Bond Fund to meet the financial obligation of this contract.
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with McMillen Paving & Sealing, Inc. for the Hayden Park Improvements Project, to authorize the expenditure of $38,750.00 from the Voted 1999/2004 Recreation and Parks Bond Fund, and to declare an emergency. ($38,750.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on April 29, 2008, and the contract for the Hayden Park Improvements Project will be awarded to McMillen Paving & Sealing, Inc. on the basis of the lowest and best responsive and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract so that the project can begin immediately to allow for completion prior to the summer season; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to enter into contract with McMillen Paving & Sealing, Inc. for the Hayden Park Improvements Project, in accordance with the plans and specifications on file in the Recreation and Parks Department.
SECTION 2. That the expenditure of $38,750.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Recreation and Parks Bond Fund No. 702, Dept. 51-01, as follows, to pay the cost thereof.
Fund Project No. Object Level 3 OCA Code Amount
702 440006 6621 644526 $38,750.00
SECTION 3. That for the purpose of paying for any contingencies which may occur during this project, the amount of $10,000.00 has been included in Section 2, above. This amount will be expended only after approval by the Director of the Recreation and Parks Department, certification by the City Auditor, and approval of the City Attorney.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.