Explanation
Background: This ordinance authorizes the Public Service Director to enter into an agreement with the Ohio Department of Transportation (ODOT) for the reconstruction of approximately 0.4 miles of Hard Road from Linworth Road to SR 315. Hard Road will be widened from two lanes to five lanes which includes two through lanes in each direction and a two way left turn lane or a left turn lane at intersecting streets. A new intersection controlled by traffic signals will be created at SR 315, which will allow eastbound traffic on Hard Road to turn right onto southbound SR 315 and northbound SR 315 traffic to turn left directly onto Hard Road. A bridge on SR 315 will be widened to accommodate dual left turn lanes for SR 315 northbound. Olentangy River Road will be widened to provide two lanes southbound from Mason Place to Hard Road. A bike lane and sidewalk will be constructed on both sides of Hard Road. New storm sewer and street lighting are also included.
One mile of bike lanes will be provided on Hard Road as part of this project. About 1.3 miles of sidewalk will be added, and 27 wheelchair ramps will be included. An existing wetland between SR 315 and Olentangy River Road has been identified and noted as not to be disturbed.
Emergency action is requested in order to meet ODOT's schedule to bid this project on June 4, 2008. In order to do this, paperwork needs to be returned to ODOT by May 23, 2008. The project is scheduled to begin construction in July 2008 and end in September 2010.
Fiscal Impact: The estimated cost of construction for this project is $9,900,000.00. The total share of the cost for the City is now estimated at $5,302,606.00 minus the amount previously paid for right of way and utilities in the amount of $1,247,200.00, leaving a balance currently due of $4,055,406.00, but this estimated amount will be adjusted so that the City's ultimate share of the cost of the improvement shall correspond with the actual cost when said actual costs are determined. Funds for the City's share of this project are available due to the availability of unencumbered City match funds from grants and cancellation of encumbrances from completed projects and reimbursement of funds from the Development Department to the Transportation Division for the Gay Street Project.
Title
To authorize the City Auditor to cancel an existing Auditor's Certificate in the amount of $200,000.00 for unneeded funds from the Hard Road Phase B project; to amend the 2008 C.I.B.; to authorize the appropriation and transfer of funds within and between the State Issue Two Street Projects Fund, the Federal-State Highway Engineering Fund, the Streets & Highways GO Bond Fund and the Street and Highway Improvement Fund; to authorize the expenditure of $4,055,406.00 from the Federal-State Highway Engineering Fund; to authorize the Public Service Director to enter into agreement with the Director of the Ohio Department of Transportation for this Hard Road Phase C (County Road 61) reconstruction project for the Transportation Division; and to declare an emergency. ($4,055,406.00)
Body
The following ordinance enacted by the City of Columbus, Ohio, hereinafter referred to as the Legislative Authority or Local Public Agency or "LPA", in the matter of the stated described project.
WHEREAS, on the 8th day of June, 1992, the LPA enacted legislation (Ordinance 1021-92) proposing cooperation with the Director of the Ohio Department of Transportation (Director of Transportation) for the described project:
This project involves the reconstruction of 0.42 miles of existing Hard Road from two lane roadway to five lanes. Also included is the widening of 343 feet of Linworth Road, 1,876 feet of Olentangy River Road from two to three lanes, and 2,150 feet of turn lanes on State Route 315. These improvements include turn lanes, raised traffic median, new pavement, curb and gutter, sidewalk, street lighting, storm sewer, traffic signals, signs and pavement markings, and bridge widening on State Route 315 Northbound, lying within the City of Columbus; and
WHEREAS, the LPA shall cooperate with the Director of Transportation in the above described project as follows:
The City agrees to assume and bear one hundred percent (100%) of the entire cost of the improvement, less the amount of Federal-aid MORPC funds set aside by the Director of Transportation of the State of Ohio for the financing of this improvement from funds allocated by the Federal Highway Administration, U.S. Department of Transportation
In addition, the City also agrees to assume and bear one hundred percent (100%) of the cost of any construction items requested by the City on the entire improvement, which are not necessary for the improvement, as determined by the State and Federal Highway Administration.
The share of the cost of the LPA is now estimated in the amount of Five Million Three Hundred Two Thousand Six Hundred Six and 00/100 Dollars, ($5,302,606.00), less prepaid by the City in the amount of One Million Two Hundred Forty Seven Thousand Two Hundred and 00/100 Dollars ($1,247,200.00) leaving a balance due of Four Million Fifty Five Thousand Four Hundred Six and 00/100 Dollars ($4,055,406.00), but said estimated amount is to be adjusted in order that the LPA's ultimate share of said improvement shall correspond with said percentages of actual costs when said actual costs are determined; and
WHEREAS, the Director of the Ohio Department of Transportation has approved said legislation proposing cooperation and has caused to be made plans and specifications and an estimate of cost and expense for improving the above described highway and has transmitted copies of the same to this legislative authority; and
WHEREAS, the LPA desires the Director of Transportation to proceed with the aforesaid highway improvement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Transportation Division, in that it is the sense of this Council that the Director of the Ohio Department of Transportation must proceed with the aforesaid highway improvement, thereby preserving the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is authorized to cancel AC021102-001 in Fund 704 Streets & Highways GO Bond Fund Project 530208 Federal/State Match in the amount of $200,000.00 for unneeded funds for the Hard Road Phase B project and move the resulting $200,000 available appropriation from Capital Outlay Object Level Three (OL3) 6681 to Transfer Out OL3 5501.
SECTION 2. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended due to encumbrance cancellations of completed projects as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530208-100000 / Federal State Match (Carryover) / $118,471.00 (Carryover) / $200,000.00 (Carryover) / $318,471.00 (Carryover)
530161-100000 / Roadway Improvements (Carryover) / $1,861,957.00 (Carryover) / $68,298.00 (Carryover) / $1,930,255.00
SECTION 3. That the 2008 Capital Improvements Budget established within ordinance 0690-2008 be and hereby is amended to provide funding for this project as follows:
Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
530801-100000 / Downtown Streetscape (Carryover) / $1,614,241.00 (Carryover) / ($700,000.00) (Carryover) / $914,241.00 (Carryover)
530161-100000 / Roadway Improvements (Carryover) / $1,930,255.00 (Carryover) / ($68,298.00) (Carryover) / $1,861,957.00
530208-100000 / Federal State Match (Carryover) / $118,471.00 (Carryover) / $968,298.00 (Carryover) / $1,086,769.00 (Carryover)
SECTION 4. To move cash and appropriation between projects within Fund 704 Streets & Highways GO Bond Fund as follows:
From:
Fund/Project / Project Name /OCA/OL3/Amount
704/530161/ Roadway Improvements / 644385 / 6600/$68,297.21
704/530801/ Downtown Streetscape / 644385 / 6600/$700,000.00
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704/530208/ Federal State Match / 644385 / 5501/$768,297.21
SECTION 5. That the interfund transfer of monies between Fund 704 Streets & Highways GO Bond Fund and Fund 766 Street and Highway Improvement Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / OCA / OL3/Amount
704 / 530208/ Federal State Match / 644385 / 5501/$968,297.21
Transfer to:
Fund / Project # / Project Name/ OCA Code /OL3/ Amount
766 / 766999 / Unallocated Balance Fund 766 /642728 /0886/ $968,297.21
SECTION 6. To move appropriation from Capital Outlay OL3 6600 to Transfer Out OL3 5501 within the following:
Fund / Project # / Project Name/ OCA Code/Amount
766 Street and Highway Improvement Fund /530840/Urban Paving Funds/642728/$5,000.00
748 General Permanent Improvements/537650/642678/$21,541.52
SECTION 7. To appropriate available cash as follows:
Fund / Project # or Grant# / Project/Grant Name/ OCA Code/OL3/Amount
766 Street and Highway Improvement Fund /Project 540010/Added Safety Cong./642728/5501/$200.00
766 /Project 766999/ Unallocated Balance Fund 766 /642728 /5501/$1,525,981.48
748 General Permanent Improvements/Project 537650/General Roadway Imp/642678/5501/$14,786.02
764/State Issue 2 OPWC Grants/Grant 590410 Lane Ave/599410/5501/$147,671.57
SECTION 8. To move cash and appropriation between Grants within Fund 765 as follows:
Fund / Project # or Grant# / Project/Grant Name/ OCA Code/OL3/Amount
765 Fed/State Highway Eng./Grant 561001 Hard Rd B/561001/6600/$2,340,231.03
765 Fed/State Highway Eng./Grant 561101 Hard Rd C/561101/6600/$2,340,231.03
SECTION 9. That the interfund transfer of monies be authorized as follows:
From:
Fund / Project # or Grant# / Project/Grant Name/ OCA Code/OL3/Amount
766 /Project 766999/ Unallocated Balance Fund 766 /642728 /5501/$1,525,981.48
766 Street and Highway Improvement Fund /530840/Urban Paving Funds/642728/5501/$5,000.00
766 Street and Highway Improvement Fund 540010/Added Safety Cong./642728/5501/$200.00
748 General Permanent Improvements/Project 537650/General Roadway Imp/642678/5501/$36,321.92
764/State Issue 2 OPWC Grants/Grant 590410 Lane Ave/599410/5501/$147,671.57
To:
Fund / Grant# / Project or Grant Name/ OCA Code/OL3/Amount
765 Fed/State Highway Eng./561101 Hard Rd C/561101/6600/$1,715,174.97
SECTION 10. That from the unappropriated balance in Fund 765, the Federal-State Highway Engineering Fund, and from all monies anticipated to come into said Fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2008, the sum of $1,715,174.97 be and hereby is appropriated to Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6600, as follows:
Fund / Grant# / Project/Grant Name/ OCA Code/OL3/Amount
765 Fed/State Highway Eng./561101 Hard Rd C/561101/6631/$1,715,174.97
SECTION 11. That the estimated sum of Four Million Fifty Five Thousand Four Hundred Six and 00/100 Dollars, ($4,055,406.00) or so much thereof as may be needed be and is hereby authorized to be expended as follows:
Fund / Grant# / Project/Grant Name/ OCA Code/OL3/Amount
765 Fed/State Highway Eng./561101 Hard Rd C/561101/6631/ $4,055,406.00
for the Transportation Division, Department No. 59-09 for the improvement described above and the fiscal officer is hereby authorized and directed to issue an order on the treasurer for said sum upon the requisition of the Director of the Ohio Department of Transportation to pay the cost and expense of said improvement. We hereby agree to assume in the first instance, the share of the cost and expense over and above the amount to be paid from Federal funds.
SECTION 12. That the LPA hereby requests the Director of Transportation to proceed with the aforesaid highway improvement.
SECTION 13. That the LPA enter into a contract with the State, and that the Public Service Director be and is hereby authorized to execute said contract, providing for the payment of the LPA the sum of money set forth herein above for improving the described project.
SECTION 14. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 15. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten day after passage if the Mayor neither approves nor vetoes the same.