Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a blanket purchase order, for the Department of Technology, on behalf of various city agencies, for the purchase of servers, replacement desktop computers, and computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL003923, with Resource One Computer Systems, Inc., expiration date March 31, 2011 and FL003922, with Smart Solutions, Inc., expiration date March 31, 2011.
This ordinance also authorizes the transfer of funds between Object Level One codes to allow additional funding to be available for the upgrade of various computers within the Development Department and for the purchase of servers for the Department of Technology. The Department of Technology needs to purchase additional servers to allow for the test and production phases of the InsightETE project to continue.
The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the operation of applications that are vital to the daily operation of various city agencies. Replacement of these items is crucial for continued efficiency of city operations so the city agenices can access the applications needed for daily operation.
FISCAL IMPACT
The Department of Technology will expend $513,041.97 with Resource One Computer Systems, Inc. and $39,583.25 with Smart Solutions, Inc. There is a need to transfer $56,100 from Object Level 1 - 03 to Object Level 1 - 02 to allow for the upgrade of various computers within the Development Department. There is also a need to transfer $28,217.28 from Object Level 1 - 03 to Object Level 1 - 06 to allow for the purchase of additional servers for the Department of Technology. Funds are identified and available in the 2008 Department of Technology's Information Services Budget to fund this purchase, which in the aggregate totals $513,041.97 for Resource One Computer Systems, Inc. and $39,583.25 for Smart Solutions, Inc.
EMERGENCY DESIGNATION
Emergency designation is being requested by the various agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.
CONTRACT COMPLIANCE
CC # 311419297 - Expiration Date: 2/21/2009 Resource One Computer Systems, Inc.
CC# 341403269 - Expiration Date: 5/18/2009 Smart Solutions, Inc.
Title
To authorize the transfer of funds within the Information Services Fund; to authorize the Director of Finance and Management, to establish blanket purchase orders, for the Department of Technology to purchase servers, replacement desktop computers and computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.; to authorize the expenditure of $552,625.22 from the Department of Technology Information Services Fund; and to declare an emergency. ($552,625.22)
Body
WHEREAS, this ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of servers, replacement computers, computer related products and equipment; and
WHEREAS, desktop computers and computer related products and equipment used by various city agencies are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement; and
WHEREAS, the replacement of these desktop computers and computer related products and equipment will mitigate computer related performance problems and will ensure that city agencies can continue to operate at peak efficiency; and
WHEREAS, additional servers need to be purchased to allow the department to proceed with the test and production phases of the InsightETE project; and
WHEREAS, it is necessary to transfer funds within the Information Services Fund in order to ensure the proper funding is available for the necessary purchases; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, in that it is necessary for the department, on behalf of various city agencies, to purchase servers, replacement desktop computers and computer related products and equipment as the equipment being purchased is crucial to city operations, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the City Auditor is hereby authorized to transfer funds within the Information Services Fund as follows:
FROM:
Dept/Div 47-01 | Fund 514 | Subfund 010 | OCA Code 440147 | OBJ Level 1 - 03 | OBJ Level 3 - 3336 | Amount $56,100.00 (Dir of Development)
TO:
Dept/Div 47-01 | Fund 514 | Subfund 010 | OCA Code 440147 | OBJ Level 1 - 02 | OBJ Level 3 - 2193 | Amount $56,100.00 (Dir of Development)
and
FROM:
Dept/Div 47-02 | Fund 514 | Subfund 001 | OCA Code 280743 | OBJ Level 1 - 03 | OBJ Level 3 - 3369 | Amount $28,217.28 (Applications)
TO:
Dept/Div 47-02 | Fund 514 | Subfund 001 | OCA Code 280743 | OBJ Level 1 - 02 | OBJ Level 3 - 6649 | Amount $28,217.28 (Applications)
SECTION 2. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for the purchase of servers, replacement desktop computers and computer related products and equipment for the Department of Technology, on behalf of various city agencies, from pre-established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the expenditure of $552,625.22 or so much thereof as may be necessary is hereby authorized to be expended from:
Division 47-01| Fund 514| Subfund 010| OCA Code 440147| OBJ Level 1 02| OBJ Level 03 2193| Amount $56,100.00 - Dir of Development (Resource One)
Division 47-01| Fund 514| Subfund 240| OCA Code 514240| OBJ Level 1 02| OBJ Level 03 2193| Amount $61,000.00 - Development (Resource One)
Division 47-01| Fund 514| Subfund 599| OCA Code 514599| OBJ Level 1 02| OBJ Level 03 2193| Amount $20,000.00 - Transportation (Resource One)
Division 47-01| Fund 514| Subfund 550| OCA Code 514550| OBJ Level 1 02| OBJ Level 03 2193| Amount $7,018.00 - Electricity (Resource One)
Division 47-01| Fund 514| Subfund 600| OCA Code 514600| OBJ Level 1 02| OBJ Level 03 2193| Amount $133,324.00 - Water (Resource One)
Division 47-01| Fund 514| Subfund 650| OCA Code 514650| OBJ Level 1 02| OBJ Level 03 2193| Amount $123,000.00 - Sewers (Resource One)
Division 47-01| Fund 514| Subfund 675| OCA Code 514675| OBJ Level 1 02| OBJ Level 03 2193| Amount $101,234.00 - Stormwater (Resource One)
Division 47-02| Fund 514| Subfund 001| OCA Code 472411| OBJ Level 1 02| OBJ Level 03 2193| Amount $11,365.97 - End User Computing (Resource One)
Division 47-02| Fund 514| Subfund 001| OCA Code 472411| OBJ Level 1 02| OBJ Level 03 2193| Amount $11,365.97 - End User Computing (Smart Solutions)
Division 47-02| Fund 514| Subfund 001| OCA Code 280743| OBJ Level 1 02| OBJ Level 03 6649| Amount $28,217.28 - Applications (Smart Solutions)
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.