City of Columbus - File #: 0815-2008

• File #: 0815-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/5/2008
• In control: Utilities Committee
• On agenda: 6/23/2008
• Final action: 6/25/2008
• Title: To authorize the Director of Public Utilities to enter into an agreement with Field and Associates for East Aeration Control Building Roof Replacement for the Division of Sewerage and Drainage, to waive the requirements of competitive bidding and to authorize the expenditure of $182,591.00 from the Sewerage System Operating Fund. ($182,591.00)

Date	Ver.	Action By	Action	Result
6/25/2008	1	CITY CLERK	Attest
6/24/2008	1	MAYOR	Signed
6/23/2008	1	Columbus City Council	Approved	Pass
6/23/2008	1	COUNCIL PRESIDENT	Signed
6/16/2008	1	Columbus City Council	Read for the First Time
5/30/2008	1	Utilities Drafter	Sent for Approval
5/30/2008	1	Auditor Reviewer	Reviewed and Approved
5/30/2008	1	CITY AUDITOR	Reviewed and Approved
5/30/2008	1	Utilities Drafter	Sent for Approval
5/30/2008	1	CITY ATTORNEY	Reviewed and Approved
5/30/2008	1	Utilities Drafter	Sent to Clerk's Office for Council
5/29/2008	1	Finance Reviewer	Reviewed and Approved
5/29/2008	1	FINANCE DIRECTOR	Reviewed and Approved
5/28/2008	1	ODI DIRECTOR	Reviewed and Approved
5/28/2008	1	Utilities Drafter	Sent for Approval
5/23/2008	1	EBOCO Reviewer	Reviewed and Approved
5/22/2008	1	UTILITIES DIRECTOR	Reviewed and Approved
5/22/2008	1	Utilities Drafter	Sent for Approval
5/19/2008	1	Utilities Reviewer	Sent for Approval
5/16/2008	1	Utilities Reviewer	Reviewed and Approved
5/5/2008	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to enter into an agreement with Field and Associates to provide labor and materials for the installation of a roof for the East Aeration Control Building at the Southerly Wastewater Treatment Plant. This ordinance is being submitted as a waiver of Columbus City Code Section 329.

The Director of Public Utilities opened formal bids on March 19, 2008, five (5) bids were received. Bid tabulation follows:

VEC Systems $144,800.00
Field and Associates $165,992.00
Field and Associates (alternate) $168,820.00
Industrial First $166,700.00
General Maintenance & Engineering $193,993.00
K&W Roofing $212,169.00

All five bidders were deemed non-responsive for failure to submit required certificates and/or product details for alternate roofing systems.

VEC Systems the apparent low bidder was deemed non-responsive due to failure to submit manufacturer's certificate of Approved Installer and product information for alternate bid.

Field and Associates the next low bidder was deemed non-responsive for failure to submit manufacturer's certificate of Approved Installer, and certificate of insurance. However they bid one of two (2) specified roofing systems. The Division of Sewerage and Drainage therefore recommends waiver of competitive bidding provisions of Columbus City Code Section 329 and authority to enter into an agreement with Field and Associates. The Division of Sewerage and Drainage will obtain the certificates at the time the agreement is sent out for signature and these manufacturer's certificates will be made part of the finished contract.

SUPPLIER: Field and Associates (31-0516695) Expires 2-22-10

FISCAL IMPACT: $182,591.00 is needed for this project ($165,992.00 plus 10% contingency)



Title

To authorize the Director of Public Utilities to enter into an agreement with Field and Associates for East Aeration Control Building Roof Replacement...