Explanation
BACKGROUND: The Purchasing Office has established Universal Term Contracts for water meters and appurtenances with the companies listed below. These contracts expire December 31, 2008. The Division of Power & Water would like to establish Blanket Purchase Orders, based on these contracts, to purchase water meters and appurtenances in the amount of $1,752,916.75.
Vendor UTC # C.C. No. Expires MBE/FBE
Badger Meter, Inc. FL003760 39-0143280 2/9/09 Majority
Elster AMCO Water FL003761 59-1212543 8/1/09 Majority
Metron-Farnier FL003762 84-1328980 7/23/09 Majority
Hersey Meters FL003763 37-1388051 2/9/09 Majority
Ferguson Waterworks FL003764 54-1211771 8/9/08 Majority
2. FISCAL IMPACT: This legislation will use funding from both the Water Operating Fund and the Water Works Enlargement Voted Bonds Fund. There is adequate funding in the operating fund, however, a transfer of funds will be needed within the Water Works Enlargement Voted Bonds Fund. An amendment to the 2008 Capital Improvements Budget will also be required.
Title
To authorize the Finance and Management Director to establish Blanket Purchase Orders with various companies for the purchase of water meters and appurtenances for the Division of Power and Water; to amend the 2008 Capital Improvements Budget; to authorize the transfer and expenditure of $882,695.75 from the Water Works Enlargement Voted Bonds Fund; and to authorize the expenditure of $870,221.00 from the Water Operating Fund. ($1,752,916.75)
Body
WHEREAS, the Division of Power and Water needs to purchase water meters and appurtenances for new customer installations and for maintenance of existing customer's meters; and
WHEREAS, the Purchasing Office has established Universal Term Contracts with various companies; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Finance and Management Director to establish Blanket Purchase Orders for water meters and appurtenances, for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to establish Blanket Purchase Order for water meters and appurtenances from established Universal Term Contracts with Badger Meter, Elster AMCO Water, Metron-Farnier, Hersey Meters and Ferguson Waterworks, for the Division of Power and Water, Department of Public Utilities.
SECTION 2. That the City Auditor is hereby authorized to transfer $882,695.75 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6670, as follows:
Project No. | Project Name | OCA Code | change
690383 | SR 317-London/Groveport Rd. | 642900 | -$812,375.32
690468 | Sunbury Rd. 12" W.L. Imp's | 690468 | -$33,718.32
690290 | Distribution Imp's | 642900 | -$36,602.11
690394 | Water Meter Renewal Program | 606394 | +$882,695.75
SECTION 3. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690383-100000 | SR 317-London/Groveport Rd. | $812,376 | $0 | -$812,376
690468-100000 | Sunbury Rd. 12" W.L. Imp's | $0 | $33,719 | +$33,719 (establish new authority)
690468-100000 | Sunbury Rd. 12" W.L. Imp's | $33,719 | $0 | -$33,719
690290-100000 | Distribution Imp's | $1,815,000 | $1,778,397 | -$36,603
690394-100000 | Water Meter Renewal Program | $500,000 | $1,382,698 | +$882,698
SECTION 4. That to pay the cost of the aforesaid contracts, the expenditure of $882,695.75, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690394, OCA 606394, Object Level One 06, Object Level Three 6670, with the vendors and amounts listed below.
Vendor Name UTC# Amount
Badger Meter, Inc. FL003760 $ 125,486.80
Elster AMCO Water FL003761 $ 328,494.95
Metron-Farnier FL003762 $ 9,731.00
Hersey Meters FL003763 $ 418,983.00
$ 882,695.75
SECTION 5. That to pay the cost of the aforesaid contracts, the expenditure of $870,221.00, or so much thereof as may be needed, is hereby authorized from the Water Operating Fund, Fund No. 600, Division No. 60-09, OCA 601898, Object Level One 02, Object Level Three 2246, with the vendors and amounts listed below.
Vendor Name UTC# Amount
Badger Meter, Inc. FL003760 $ 311,000.00
Elster AMCO Water FL003761 $ 129,400.00
Hersey Meters FL003763 $ 119,090.00
Ferguson Waterworks FL003764 $ 310,731.00
$ 870,221.00
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.