Explanation
BACKGROUND: For the option to purchase Thermoplastic Marking Material for the Department of Public Service, Transportation Division. The term of the proposed option contracts would be through May 31, 2010 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA002834. The Purchasing Office opened formal bids on April 3, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002834). Eleven bids were solicited (MAJ: 11); Four (MAJ: 4) bids were received.
The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders:
Ennis Paint, Inc,, MAJ, CC#752657523, exp. 04/14/2010, estimated expenditure $96,500.00
Sherwin Williams Company, MAJ, CC#340526850, exp. 09/09/2008, estimated expenditure $221,500.00
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. The Department of Public Service, Division of Transportation will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the option to purchase Thermoplastic Marking Material with Ennis Paint, Inc. and Sherwin Williams Company to authorize the appropriation and expenditure of two (2) dollars to establish the contracts from the Purchasing/UTC Account, and to declare an emergency. ($2.00).
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