Explanation
BACKGROUND: For the option to purchase Crushed Limestone and Gravel Aggregates for the Department of Public Service, Division of Transportation, the largest user and other city agencies. The term of the proposed option contracts would be through April 30, 2010 with the option to extend one additional year, subject to mutual agreement by both parties, in accordance with formal bid SA002856. The Purchasing Office opened formal bids on April 24, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002856). Nineteen bids were solicited (MAJ: 14, M1A: 5); Four (MAJ: 4) bids were received.
The Purchasing Office is recommending award of 2 contracts to the lowest, responsive, responsible and best bidders; to Shelly Materials, Inc as primary contractor, and LGT Enterprises, Inc. as secondary contractor. When the primary contractor will not have the product available on the given day, the secondary contractor may be used. The contractors to receive the awards are:
Shelly Materials, Inc., MAJ, CC#31-1574851, exp. 04/23/2010,
LGT Enterprises, LLC, MAJ, CC#030605883, exp. 01/15/2010
Total estimated expenditure: $350,000.00.
These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Purchasing Contract Account. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into two contracts for the option t...
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