Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a construction administration and inspection services contract with DLZ Ohio, Inc. The Department of Public Utilities's project management personnel have reviewed proposals from several local firms, and is requesting City Council to authorize the award of a contract to each of the three highest ranking firms.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for the period of 2008-2010. This ordinance will authorize the expenditure of $525,000.00 for two sanitary sewer projects and $400,000.00 for one water project. The Department anticipates requesting additional appropriations to this contract during the remainder of 2008, 2009 and 2010 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT:
This legislation includes a transfer of funds within the Voted Sanitary Sewer Bond Fund and the Water Works Enlargement Voted Bonds Fund, as well as an amendment to the 2008 Capital Improvements Budget to allow sufficient cash and authority in the proper account for this project.
4. CONTRACT COMPLIANCE INFO: 31-1268980 (MAJ) (Expires 4/16/2009)
5. EMERGENCY DESIGNATION:
The Department is requesting that this ordinance be made an emergency measure in order to expedite the establishment of the contract services that are necessary to ensure that the sanitary and water systems are being rehabilitated and/or replaced to ensure the continued operation of this vital infrastructure.
Title
To authorize the Director of Public Utilities to enter into a construction administration and inspection services agreement with DLZ Ohio, Inc., to authorize the transfer of $150,000.00 and an expenditure of $525,000.00 from the Voted Sanitary Sewer Bond Fund for the Division of Sewerage and Drainage; to authorize a transfer of funds and an expenditure of $400,000 from the Water Works Enlargement Voted Bonds Fund; to authorize an amendment to the 2008 Capital Improvements Budget; and to declare an emergency. ($925,000.00)
Body
WHEREAS, the Sewer System Engineering Section of the Division of Sewerage and Drainage and the Division of Water have a consistent and immediate demand for cost-effective construction administration and inspection services so that its capital improvements projects are completed in accordance with the Department's design requirements in order to ensure the continued operation of its sanitary and water infrastructures; and
WHEREAS, the Department did undertake a successful Request for Proposal process in accordance with Section 329.12 of the Columbus City Codes in an effort to find three firms to provide an ongoing source of technical personnel to supplement existing city inspection personnel that are required to protect its customers investment in its sanitary sewer and water infrastructures; and
WHEREAS, based upon an evaluation of the twelve proposals received for the three construction administration and inspection contracts to be awarded for the years of 2008-2010, utilizing a predetermined criteria, a selection committee submitted the rankings to the Director of Public Utilities who determined that DLZ Ohio, Inc., Prime Engineering & Architects, Inc., and Stantec Consulting Services, Inc. (formerly R.D. Zande) were the highest ranking firms capable of providing the required services; and
WHEREAS, sufficient monies and authority will already be available within the necessary funds, to cover the aforementioned project expenditures; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Voted Sanitary Sewer Bond Fund and the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into contract with DLZ Ohio, Inc., for the construction administration and inspection services for the projects listed herein below, which are necessary to allow for the proper operation of the City's sanitary and water infrastructure, as well as, for the preservation of the public peace, health, property, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a professional engineering services agreement with DLZ Ohio, Inc., 6121 Huntley Rd., Columbus, Ohio 43229, that will provide construction administration and inspection services for sewer improvement and water projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 2. That the said services shall be performed to the satisfaction of the Director of Public Utilities, the Administrators of the Divisions of Sewerage and Drainage and Water and Power, as well as the Engineering Managers of the Division of Sewerage and Drainage's Sewer System and the Division of Power and Water.
Section 3. That the City Auditor be and hereby is authorized and directed to transfer a total of $150,000.00 from within Division of Sewerage and Drainage | Dept./Div. 60-05 | Voted Sanitary Sewer Bond Fund No. 664 | Object Level One 06 | Object Level Three 6686:
FROM:
Proj. 650634 | Frebis / Ellsworth Sewer Imps | OCA 664634 | -$2,913.27
Proj. 650635 | Livingston Area Sewer Improvements | OCA 664635| -$54,296.19
Proj. 650656 | Weldon Ave. San. Relief Sewer | OCA 664656| -$477.76
Proj. 650657 | Lenore Ave./Huy Road Sanitary Relief Sewer | OCA 664657| -$92,312.78
TO:
Proj. 650404 | Sanitary System Rehabilitation | OCA 664404 | +$150,000.00
Section 4. That the City Auditor be and hereby is authorized and directed to transfer a total of $400,000.00 from within the Division of Power and Water | Dept/Div. No. 60-09 | Water Works Enlargement Voted Bonds Fund No. 606 | Object Level One 06 | Object Level Three 6686:
FROM:
Proj. 690278 | DRWP Misc. Imp's | OCA 642900 | -$200,000.00
Proj. 690291 | PAWP Imp. Facility | OCA 691291 | -$781.57
Proj. 690384 | Griggs/Hoover Roadway Imp's | OCA 690384 | -$199,218.43
TO:
Proj. 690404 | Livingston Ave. 24" W.M. | OCA 606404 | +$400,000.00
SECTION 5. That the 2008 Capital Improvements budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Sanitary:
Project No. | Project Name | Current Authority | Revised Authority | Change
650634-100000 | Frebis / Ellsworth Sewer Imps | $2,914 | $0 (-$2,914)
650635-100000 | Livingston Area Sewer Improvements | $54,297 | $0 | (-$54,297)
650656-100000 | Weldon Ave. San. Relief Sewer | $775 | $297 | (-$478)
650657-100000 | Lenore Ave./Huy Road Sanitary Relief Sewer | $125,808 | $33,495 | (-$92,313)
650404-330000 | 2008 Annual Lining Contract | $2,500,000 | $0 | (-$2,500,000)
650404-100033 | 2008 Annual Lining Contract | $0 | $2,650,002 | (+$2,650,002)
Water:
Project No. | Project Name | Current Authority | Revised Authority | Change
690278-100000 | DRWP Misc. Imp's | $400,000 | $200,000 | -$200,000
690291-100000 | PAWP Imp. Facility | $400,000 | $399,218 | -$782
690384-100000 | Griggs/Hoover Roadway Imp's | $399,218 | 199,999 | -$199,219
690404-100000 | Livingston Ave. 24" W.M. | $381,217 | $781,218 | +$400,001
Section 6. That the expenditure of $525,000.00, or as much thereof as may be needed, be and the same is hereby authorized from the Sanitary Sewer Revenue Bonds Fund, as follows:
Div.: 60-05 | Fund 664 | Proj. 650404 | OCA Code 664404 | Obj. Level 3: 6686 | $150,000.00
Div.: 60-05 | Fund 664 | Proj. 650600 | OCA Code 664600 | Obj. Level 3: 6686 | $375,000.00
Section 7. That the expenditure of $400,000.00, or as much thereof as may be needed, be and the same is hereby authorized from the Water Works Enlargement Voted Bonds Fund, as follows:
Div.: 60-09 | Fund 606 | Proj. 690404 | OCA Code 606404 | Obj. Level 3: 6686 | $400,000.00
Section 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.