Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a construction administration and inspection services contract with Prime Engineering & Architects, Inc. The Department of Public Utilities's project management personnel have reviewed proposals from several local firms, and is requesting City Council to authorize the award of a contract to each of the three highest ranking firms.
2. MULTI-YEAR CONTRACT:
This contract establishes fixed direct labor, overhead, and fixed fee rates for the period of 2008-2010. This ordinance will authorize the expenditure of $240,000.00 for two sanitary sewer projects and $300,000.00 for one water project. The Department anticipates requesting additional appropriations to this contract during the remainder of 2008, 2009, and 2010 fiscal years, through planned contract modifications duly authorized by City Council. Under the terms of this contract, the City has the right to contract for additional services to fulfill emergency capital improvements related needs subject to the approval of a contract modification by City Council. The rates schedules established within this contract will remain in force throughout the life of the contract.
3. FISCAL IMPACT:
This legislation includes a transfer of funds within the Voted Sanitary Sewer Bond Fund and an amendment to the 2008 Capital Improvements Budget to allow sufficient cash and authority in the proper account for this project. There is sufficient funding within the Water Works Enlargement Voted Bonds Fund.
4. CONTRACT COMPLIANCE INFO: 31-1373357 (FBE) (Expires 4/8/2010)
5. EMERGENCY DESIGNATION:
The Department is requesting that this ordinance be made an emergency measure in order to expedite the establishment of the contract services that are necessary to ensure that the sanitary and water systems are being rehabilitated and/or replaced to ensure the continued operation of this vital infrastructure.
Title
To authorize the Director of Public Utilities to enter into a construction administration and inspection services agreement with Prime Engineering & Architects, Inc., to authorize the transfer of $167,608.52 and an expenditure of $240,000.00 from the Voted Sanitary Sewer Bond Fund; to amend the 2008 Capital Improvements Budget, for the Division of Sewerage and Drainage; to authorize the expenditure of $300,000.00 from the Water Works Enlargement Voted Bonds Fund; and to declare an emergency. ($540,000.00)
Body
WHEREAS, the Sewer System Engineering Section of the Division of Sewerage and Drainage and the Division of Water have a consistent and immediate demand for cost-effective construction administration and inspection services so that its capital improvements projects are completed in accordance with the Department's design requirements in order to ensure the continued operation of its sanitary and water infrastructures; and
WHEREAS, the Department did undertake a successful Request for Proposal process in accordance with Section 329.12 of the Columbus City Codes in an effort to find three firms to provide an ongoing source of technical personnel to supplement existing city inspection personnel that are required to protect its customers investment in its sanitary sewer and water infrastructures; and
WHEREAS, based upon an evaluation of the twelve proposals received for the three construction administration and inspection contracts to be awarded for the years of 2008-2010, utilizing a predetermined criteria, a selection committee submitted the rankings to the Director of Public Utilities who determined that DLZ Ohio, Inc., Prime Engineering & Architects, Inc., and Stantec Consulting Services, Inc. (formerly R.D. Zande) were the highest ranking firms capable of providing the required services; and
WHEREAS, it is necessary for Council to authorize the City Auditor to transfer funds within the Voted Sanitary Sewer Bond Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient budget authority for the project expenditure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to authorize the Director of Public Utilities to enter into contract with Prime Engineering & Architects, Inc., for the construction administration and inspection services for the projects listed herein below, which are necessary to allow for the proper operation of the City's sanitary and water infrastructure, as well as, for the preservation of the public peace, health, property, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to award and execute a professional engineering services agreement Prime Engineering & Architects, Inc., 470 Olde Worthington Rd., Westerville, Ohio 43082, that will provide construction administration and inspection services for sewer improvement and water projects in accordance with the terms and conditions of the Contract on file in the office of the Division of Sewerage and Drainage's Sewer System Engineering Section.
Section 2. That the said services shall be performed to the satisfaction of the Director of Public Utilities, the Administrators of the Divisions of Sewerage and Drainage, and Power and Water, as well as the Engineering Managers of the Division of Sewerage and Drainage's Sewer System and the Division of Power and Water.
Section 3. That the City Auditor be and hereby is authorized and directed to transfer a total of $167,608.52 from within the Voted Sanitary Sewer Bond Fund No. 664 | Division 60-05 | Object Level Three 6686:
FROM:
Proj. 650489 | Big Run Sanitary Subtrunk | OCA 664489 | -$167,608.52
TO:
Proj. 650404 | Sanitary System Rehabilitation | OCA 664404 | +$47,608.52
Proj. 650405 | Clintonville Private Source I/I Identif. Pilot Proj. | OCA 664405 | +$120,000.00
Section 4. That the 2008 Capital Improvements budget Ordinance No. 0690-2008 is hereby amended as follows, to provide sufficient budget authority for the project expenditure stated in the ordinance herein.
Project No. | Proj. Name | Current | Revised | (Change)
650489 - 100000 | Big Run Sanitary Subtrunk | $729,985 | $562,376 | (-$167,609)
650405-200000 | Clintonville Private Source I/I Identif. Pilot Proj. | $1,000,000 | $0 | (-$1,000,000)
650405-100002 | Clintonville Private Source I/I Identif. Pilot Proj. | $0 | $1,120,000 | (+$1,120,000)
650404-380000 | River South Phase 1 | $750,000 | $0 | (-$750,000)
650404-100038 | River South Phase 1 | $0 | $797,609 | (+$797,609)
Section 5. That the expenditure of $240,000.00, or as much thereof as may be needed, be and the same is hereby authorized from the Voted Sanitary Sewer Bond Fund, as follows:
Div.: 60-05 | Fund 664 | Proj. 650404 | OCA Code 664404 | Obj. Level 3: 6686 | $120,000.00
Div.: 60-05 | Fund 664 | Proj. 650405 | OCA Code 664405 | Obj. Level 3: 6686 | $120,000.00
Section 6. That the expenditure of $300,000.00, or as much thereof as may be needed, be and the same is hereby authorized from the Water Works Enlargement Voted Bonds Fund, as follows:
Div.: 60-09 | Fund 606 | Proj. 690480 | OCA Code 606480 | Obj. Level 3: 6686 | $300,000.00
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.