Explanation
BACKGROUND: This Ordinance authorizes the Director of Public Utilities to enter into a planned modification of the professional engineering services contract with SAIC Engineering of Ohio for the Water Security Enhancements Project, Division of Power and Water (fka Division of Water) Contract No. 1066.
This is a planned contract modification, as indicated in the original authorizing legislation Ordinance No. 1527-2005. This proposed modification will provide professional engineering construction administration services for Tier I facilities and detailed design services for Tier II facilities. Additional services include engineering design for "Interim Security Measures" to the 910 Dublin Road Utilities Complex; engineering design for three "reporting stations"; and associated training and construction oversight for these facilities. Breakdown of costs are
1. Amount of additional funds to be expended: $3,455,573.00
Original Contract Amount: $2,981,333.00
Amount of original contract and this modification: $6,346,906.00
2. Reasons additional goods/services could not be foreseen:
This was a planned contract modification, as indicated in the original authorizing legislation Ordinance No. 1527-2005.
3. Reason other procurement processes are not used:
This project is security related and is an extension of the federally mandated Vulnerability Assessment for Water Infrastructure Facilities. The work that has been performed to date has been handled in a secure manner with documents treated as "Restricted - For Official Use Only". The contract was originally authorized with the intent for future modifications.
4. How cost of modification was determined:
The consultant prepared a detailed cost breakdown exhibit including estimated hours and hourly rates for each task. This cost
breakdown was reviewed and approved by the Project manager for the City Division of Power and Water.
Contract Compliance Information: 95-3630868, expires 9/13/08, Majority
FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to enter into a planned modification of the professional engineering services contract with SAIC Engineering of Ohio; for a planned modification to the Water Security Enhancements Project; for the Division of Power and Water (fka the Division of Water); to amend the 2008 Capital Improvements Budget; and to authorize a transfer of funds and an expenditure of $3,455,573.00 within the Water Works Enlargement Voted Bonds Fund. ($3,455,573.00)
Body
WHEREAS, Contract No. EL005719 was authorized by Ordinance No. 1527-2005, passed October 24, 2005, was executed on December 20, 2005, and was approved by the City Attorney on December 22, 2005; and
WHEREAS, the contract needs to be modified and increased to provide professional engineering construction administration services for Tier I facilities, detailed design services for Tier II facilities, as well as other design engineering services needed; and
WHEREAS, this is a planned contract modification, as indicated in the original authorizing legislation Ordinance No. 1527-2005; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Power and Water (fka the Division of Water), to modify and increase the professional engineering services contract with SAIC Engineering of Ohio for a planned modification to the Water Security Enhancements Project, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a planned modification of the professional engineering services contract with SAIC Engineering of Ohio for a planned modification to the Water Security Enhancements Project, in the amount of $3,455,573.00.
SECTION 2. That this contract modification is in compliance with Section 329.16 of Columbus City Codes, 1959.
SECTION 3. That the City Auditor is hereby authorized to transfer $955,573.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6682, as follows:
Project No. | Project Name | OCA Code | change
690494 | DRWP New Low Service Pumps | 606494 | -$955,573
690479 | Security Enhancements | 606479 | +$955,573
SECTION 4. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690494-100000 | DRWP New Low Service Pumps | $5,322,218 | $4,366,645 | -$955,573
690479-100000 | Security Enhancements | $2,500,000 | $3,455,573 | +$955,573
SECTION 5. That to pay the cost of the aforesaid contract modification, the expenditure of $3,455,573.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690479, OCA 606479, Object Level One 06, Object Level Three 6682.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.