Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Reynolds, Inc. in the amount of $2,830,135.00 for the South Wellfield Expansion, Collector Wells Site CW-120 Project, Division of Power and Water Contract Number 1000.
2. CONSTRUCTION CONTRACT INFO.: The Director of Public Utilities publicly opened one bid, from Reynolds, Inc., on December 5, 2007. Reynolds, Inc. failed to submit the entire bid submittal document and their bid was deemed non-responsive. Additionally, their bid came in $2.7 million over the engineer's estimate. The City met with Reynolds, Inc. and the engineering consultant (URS Corporation) to review and discuss the bid.
The City negotiated a cost of $2,830,135.00 to install the caisson and lateral screens portion of the project, and since Reynolds, Inc. is the only company that can install them, bid waiver provisions are required to enter into this contract. The Department of Public Utilities will formally bid the raw water line and wellhouse portions as separate projects, at a later time.
The Contract Compliance Number for Reynolds, Inc. is 20-3512785 (expires 3/26/09, Majority). Additional information regarding this contract can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted Bonds Fund and an amendment to the 2008 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Reynolds, Inc. to install caisson and lateral screens for the South Wellfield Expansion, Collector Wells Site CW-120 Project; for the Division of Power and Water; to waive the provisions of competitive bidding; to amend the 2008 Capital Improvements Budget; and to authorize a transfer of funds and an expenditure of $2,830,135.00 from the Water Works Enlargement Voted Bonds Fund. ($2,830,135.00)
Body
WHEREAS, only one bid for the South Wellfield Expansion, Collector Wells Site CW-120 Project was received and publicly opened in the offices of the Director of Public Utilities on December 5, 2007; and
WHEREAS, the sole bidder, Reynolds, Inc., failed to submit the entire bid submittal document and therefore deemed non-responsive; and
WHEREAS, the City negotiated a cost to install the caisson and lateral screens portion of the project in which Reynolds is the only company that can install them; and
WHEREAS, the Division is requesting the provisions of competitive bidding be waived based on reasons mentioned above; and
WHEREAS, it is necessary to authorize an amendment to the 2008 Capital Improvements Budget for purposes of providing sufficient funding and expenditure authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with Reynolds, Inc. to install the caisson and lateral screens for the South Wellfield Expansion, Collector Wells Site CW-120 Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract to install caisson and lateral screens for the South Wellfield Expansion, Collector Wells Site CW-120 Project with Reynolds, Inc., 4520 N. State Rd. 37, Orleans, IN 47452; in the amount of $2,830,135.00; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water.
SECTION 2. That it is in the best interest of the City of Columbus to waive the provisions of Section 329.06 of the Columbus City Code, 1959 and such provisions are hereby waived.
SECTION 3. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 4. That the City Auditor is hereby authorized to transfer $2,570,535.00 within the Division of Power and Water, Dept/Div. No. 60-09, Water Works Enlargement Voted Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6621, as follows:
Project No. | Project Name | OCA Code | change
690494 | DRWP New Low Service Pumps | 606494 | -$569,745.43
690265 | HCWP Raw Water Line | 690265 | -$2,000,789.57
690359 | South Wellfield Expansion | 642900 | +$2,570,535.00
SECTION 5. That the 2008 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | change
690494-100000 | DRWP New Low Service Pumps | $4,366,645 | $3,796,899 | -$569,746
690265-100000 | HCWP Raw Water Line | $33,200,000 | $31,199,210 | -$2,000,790
690359-100000 | South Wellfield Expansion | $2,459,600 | $5,030,136 | $2,570,536
SECTION 6. That to pay the cost of the aforesaid contract, the expenditure of $2,830,135.00, or so much thereof as may be needed, is hereby authorized from the Water Works Enlargement Voted Bonds Fund, Fund No. 606, Division No. 60-09, Project 690359, OCA 642900, Object Level One 06, Object Level Three 6621.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.