Explanation
BACKGROUND: For the option to purchase HD Specialty Services for Fleet Management. The term of the proposed option contracts would be two (2) years through March 31, 2010 with the right to extend for two years. The Purchasing Office opened formal bids on March 20, 2008.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002823). Twenty Nine (29) bids were solicited. Seventeen (17) bids were received.
The Purchasing Office is recommending award of contract to the lowest, responsive, responsible and best bidders:
Burns Body Shop / HD Exhaust System Repairs; Construction Equipment Repairs; Equipment Work - Paving, Rollers, Loaders, and Graders; Steering Gearbox Repairs; Firefighting Apparatus Repairs; Pengwyn Repairs; Forestry Equipment Repairs; CC#311327701 (Expires 9-24-09)
Capitol City Cylinder / Cylinder and Other Hydraulic System Repair Work; CC#311160791 (Expires 2-1-10)
Center City International / Cylinder and Other Hydraulic System Repair Work; Diesel Engine Repairs; Steering Gearbox Repairs; HD Exhaust System Repairs; CC#311048371 (Expires 3-11-10)
C.W. DeMary Services, Inc. / Forestry Equipment Repairs; Diesel Engine Repairs; Aerial and Bucket Inspections of Cranes and Lifts; Construction Equipment Repairs; Brake Testing; Equipment Work - Paving, Rollers, Loaders, and Graders; Firefighting Apparatus Repairs; Pengwyn Repairs; Cylinder and Other Hydraulic System Repair Work; Steering Gearbox Repairs; HD Exhaust System Repairs; CC#310743464 (Expires 6-13-09)
ESEC Corp. dba Columbus Peterbilt / Diesel Engine Repairs; HD Exhaust System Repairs; CC#341285858
(Expires 9-21-08)
Finley Fire Equipment / Cylinder and Other Hydraulic System Repair Work; Aerial and Bucket Inspections of Cranes and Lifts; Brake Testing; Steering Gearbox Repairs; Firefighting Apparatus Repairs; HD Exhaust System Repairs; CC#310816583 (Expires 3-8-09)
Flora's Diesel Repair Service Inc. / Construction Equipment Repairs; Forestry Equipment Repairs; HD Exhaust System Repairs; Diesel Engine Repairs; Equipment Work - Paving, Rollers, Loaders, and Graders; CC#311202449
(Expires 1-14-10)
FYDA Freightliner / Diesel Engine Repairs; HD Exhaust System Repairs; CC#310789102 (Expires 11-14-08)
Hydro Supply Co. / Cylinder and Other Hydraulic System Repair Work; CC#311065617 (Expires 5-21-10)
Keens Body Shop Inc. / HD Exhaust System Repairs; Equipment Work - Paving, Rollers, Loaders, and Grades; Pengwyn Repairs; Construction Equipment Repairs; Firefighting Apparatus Repairs; Steering Gearbox Repairs; Forestry Equipment Repairs; CC#310854439 (Expires 1-24-10)
Pengwyn / Cylinder and Other Hydraulic System Repair Work; Pengwyn Repairs CC#311201883 (Expires 11-1-09)
Ron Otto Enterprises dba: PAC/Services / Construction Equipment Repairs; Forestry Equipment Repairs; Firefighting Apparatus Repairs; CC#311286955 (Expires 11-16-09)
Southeastern Equipment Co., Inc. / Equipment Work - Paving, Rollers, Loaders, and Graders; Construction Equipment Repairs; Forestry Equipment Repairs; CC#341503254 (Expires 3-14-09)
Taliaferro Enterprises Inc. / Brake Testing; Steering Gearbox Repairs; Equipment Work - Paving, Rollers, Loaders, and Graders; Construction Equipment Repairs; Forestry Equipment Repairs; Cylinder and Other Hydraulic System Repair Work; Pengwyn Repairs; HD Exhaust System Repairs; Firefighting Apparatus Repairs; Diesel Engine Repairs; CC#311073146 (Expires 8-6-08)
The McLean Company / Diesel Engine Repairs; Equipment Work - Paving, Rollers, Loaders, and Grades; Construction Equipment Repairs; Forestry Equipment Repairs; CC#340762688 (Expires 6-14-08)
U.S. Hydraulic Services, L.T.D. / Cylinder and Other Hydraulic System Repair Work; Aerial and Bucket Inspections of Cranes and Lifts; Forestry Equipment Repairs; CC#311505105 (Expires 3-8-09)
Utility Truck Equipment, Inc. / Cylinder and Other Hydraulic System Repair Work; Forestry Equipment Repairs; Aerial and Bucket Inspections of Cranes and Lifts; CC#310989420 (Expires 12-6-09)
Total Estimated Annual Expenditure of $350,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing UTC Contract Account. Fleet Management will be required to obtain approval to expend from their appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into seventeen (17) contracts for the option to purchase HD Specialty Services with Burns Body Shop, Capitol City Cylinder, Center City International, C.W. DeMary Service, Inc., ESEC Corp. dba Columbus Peterbilt, Finley Fire Equipment, Flora's Diesel Repair Service, FYDA Freightliner, Hydro Supply, Keens Body Shop, Pengwyn, Ron Otto dba Pac/Services, Southeastern Equipment, Taliaferro Enterprises, The McLean Company, U.S. Hydraulic Services, L.T.D., and Utility Truck Equipment Inc. to authorize the appropriation and expenditure of seventeen (17) dollars to establish the contracts from the Purchasing UTC Account, and to declare an emergency. ($17.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on March 20, 2008 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because these services are used to repair and maintain City vehicles, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of Fleet Management in that it is immediately necessary to enter into a contract for an option to purchase HD Specialty Services, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contracts for an option to purchase HD Specialty Services in accordance with SA002823 thru March 31, 2010 with the right to extend for two years:
Burns Body Shop / HD Exhaust System Repairs; Construction Equipment Repairs; Equipment Work - Paving, Rollers, Loaders, and Graders; Steering Gearbox Repairs; Firefighting Apparatus Repairs; Pengwyn Repairs; Forestry Equipment Repairs; Amount: $1.00
Capitol City Cylinder / Cylinder and Other Hydraulic System Repair Work; Amount: $1.00
Center City International / Cylinder and Other Hydraulic System Repair Work; Diesel Engine Repairs; Steering Gearbox Repairs; HD Exhaust System Repairs; Amount: $1.00
C.W. DeMary Services, Inc. / Forestry Equipment Repairs; Diesel Engine Repairs; Aerial and Bucket Inspections of Cranes and Lifts; Construction Equipment Repairs; Brake Testing; Equipment Work - Paving, Rollers, Loaders, and Graders; Firefighting Apparatus Repairs; Pengwyn Repairs; Cylinder and Other Hydraulic System Repair Work; Steering Gearbox Repairs; HD Exhaust System Repairs; Amount: $1.00
ESEC Corp. dba Columbus Peterbilt / Diesel Engine Repairs; HD Exhaust System Repairs; Amount: $1.00
Finley Fire Equipment / Cylinder and Other Hydraulic System Repair Work; Aerial and Bucket Inspections of Cranes and Lifts; Brake Testing; Steering Gearbox Repairs; Firefighting Apparatus Repairs; HD Exhaust System Repairs; Amount: $1.00
Flora's Diesel Repair Service Inc. / Construction Equipment Repairs; Forestry Equipment Repairs; HD Exhaust System Repairs; Diesel Engine Repairs; Equipment Work - Paving, Rollers, Loaders, and Graders; Amount: $1.00
FYDA Freightliner / Diesel Engine Repairs; HD Exhaust System Repairs; Amount: $1.00
Hydro Supply Co. / Cylinder and Other Hydraulic System Repair Work; Amount: $1.00
Keens Body Shop Inc. / HD Exhaust System Repairs; Equipment Work - Paving, Rollers, Loaders, and Grades; Pengwyn Repairs; Construction Equipment Repairs; Firefighting Apparatus Repairs; Steering Gearbox Repairs; Forestry Equipment Repairs; Amount: $1.00
Pengwyn / Cylinder and Other Hydraulic System Repair Work; Pengwyn Repairs Amount: $1.00
Ron Otto Enterprises dba: PAC/Services / Construction Equipment Repairs; Forestry Equipment Repairs; Firefighting Apparatus Repairs; Amount: $1.00
Southeastern Equipment Co., Inc. / Equipment Work - Paving, Rollers, Loaders, and Graders; Construction Equipment Repairs; Forestry Equipment Repairs; Amount: $1.00
Taliaferro Enterprises Inc. / Brake Testing; Steering Gearbox Repairs; Equipment Work - Paving, Rollers, Loaders, and Graders; Construction Equipment Repairs; Forestry Equipment Repairs; Cylinder and Other Hydraulic System Repair Work; Pengwyn Repairs; HD Exhaust System Repairs; Firefighting Apparatus Repairs; Diesel Engine Repairs; Amount: $1.00
The McLean Company / Diesel Engine Repairs; Equipment Work - Paving, Rollers, Loaders, and Grades; Construction Equipment Repairs; Forestry Equipment Repairs; Amount: $1.00
U.S. Hydraulic Services, L.T.D. / Cylinder and Other Hydraulic System Repair Work; Aerial and Bucket Inspections of Cranes and Lifts; Forestry Equipment Repairs; Amount: $1.00
Utility Truck Equipment, Inc. / Cylinder and Other Hydraulic System Repair Work; Forestry Equipment Repairs; Aerial and Bucket Inspections of Cranes and Lifts; Amount: $1.00
SECTION 2. That the appropriate and expenditure of $17.00 is hereby authorized from Purchasing UTC Account, Organization Level: 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.